Job Description Summary

Under general supervision, the Accounting Technician provides fiscal support to Business Services including auditing and processing travel forms and internal charges, as well as assisting with cashiering and accounts payable functions. 

Duties

1.      Receives and processes faculty and staff travel authorizations and reimbursements and guides employees through the completion of travel documentation using specialized knowledge of state and college travel rules and regulations as well as internal accounting procedures.
2.      Processes bookstore, central supply, college vehicles, and duplication charges through the collection and analysis of financial data from across campus and the production of journal entries, check requests, and monthly department charge summaries.
3.      Assists students, staff, and the public by providing friendly customer service both on the phone and in person.
4.      Assists with the processing of receipts from students and live projects, campus bookstore, library, campus security, sponsors, and other third-party payers in accordance with established state accounting procedures.
5.      Maintains a system to ensure accountability for cash control, receipt book inventory, and vault security.
6.      Administers returned student financial aid refunds, receiving and receipting the funds and communicating with the students for whom the refunds were returned. Reconciles a returned refund holding account on a monthly basis and assists in the return of unclaimed financial aid refunds to the Department of Education. Acts as dedicated returned refund customer service representative maintaining a good working relationship with the third-party refund processor and assisting students with all financial aid refund issues.
7.      Maintains petty cash drawer collecting receipts and disbursing petty cash funds, reconciling the petty cash drawer on a regular basis to ensure that the expenses are charged to the appropriate college departments, and requesting and processing the replenishment of the petty cash drawer.
8.      Schedules, designs, and conducts regular group training on employee travel procedures instructing employees on the proper completion of travel documentation using specialized knowledge of state and college travel rules and regulations as well as internal accounting procedures. 
9.      Receives and processes Enterprise/AAA travel invoices to ensure the timely and accurate payment of employee road and air travel expenses.
10.   Invoices and collects returned insufficient funds checks for the college and maintains a subsidiary ledger to ensure that the charges for which the checks were returned are reassigned to the correct student accounts according to standard business office procedures.
11.      Monitors all outstanding student tuition refund checks that have not cleared the banking institution in a reasonable time frame and administers and reconciles a subsidiary ledger to assist in the return of the outstanding payments to the state.
12.      Serves as backup to the Accounts Payable Coordinator assisting in all AP functions including vouchering, cutting checks, and daily banking on an ad hoc basis.
13.      Serves as custodian of the departmental P-Card and is responsible for departmental P-Card purchases and P-Card reconciliation.
14.      Contributes to the College Vision, Mission, Values, and RISE statement.
15.      Supports workforce diversity in all its aspects.

16. Performs other duties as assigned.