Responsible for the maintenance of the Accounts Receivables ledger, reports, and other related tasks.

Essential Responsibilities

• Assure maintenance of the A/R ledger and initiate such collection action as is necessary according to the Bad Debt policy/procedure.  Also, make recommendations for changes to policy.
• Coordinate registration with Registrar and Financial Aid Officer – Pell disbursements, posting financial aid, dropping during registration.
• Maintain college tuition rate tables.
• Reconcile the A/R subsidiary to the general Ledger.
• Send out year-end 1098T forms.
• Use Communications Management to send mass notices to students.
• Process Department of Education draws.
• Process student and Financial Aid refunds.
• Track Nelnet Payment plans and resolve student issues.
• Maintain reconciliations of NCC loan funds, return checks, bad debt write-offs and Pell grant funds.
• Flag student accounts receivable records as needed.
• Prepare miscellaneous billings.
• Handle collections of returned checks – includes notice by certified mail.  If no response from certified letter, put returned charge on account, balance returned checks, invoice and submit to Department of Revenue.
• Prepares Tuition Remission Report and Annual Fee Survey.
• Troubleshoot when student accounts are not correct in Colleague.  Perform necessary steps to allocate accounts correctly.
• Track and submit approval accounts for write-offs. Perform write-off after approval.
• Prepare and upload DOR Submittals.
• Perform accounts receivable archiving of records.
• Maintain short term loan documents and initiate collection procedures on past due loan accounts.