Essential Responsibilities

1. Greet customers, ascertain nature of business, assist if possible or direct students or visitors to appropriate person(s)

2. Obtain pricing information, submit e-requisitions, and process material and supply and equipment orders; receive incoming orders and check for accuracy and completeness

3. Prepare and monitor contracts for adjunct faculty and part-time staff for assigned areas

4. Assist Dean with semester schedules and ensuring accuracy prior to printing

5. Maintain and update all scheduling of classes in Colleague and monitor for accuracy

6. Schedule all room assignments for division

7. Assist with student registration and be available for announce periods

8. Organizing and calling the waiting list for the division classes each semester 

9. Responsible for all supply and equipment inventory records, including processing surplus and transfer cards

10. Maintain personnel files for the division

11. Perform routine office work including but, not limited to, routing incoming and outgoing mail, preparing documents, filing correspondence and records, and schedule appointments

12. Assist dean and faculty with assessment reports and data, including program review

13. Take notes and prepare minutes for division meetings and other committees and teams as assigned

14. Make arrangements and process appropriate paperwork for division travel

15. Electronically submit curriculum revisions to Curriculum Committee

16. Other duties as assigned

17. Reads and properly routes incoming mail

18. Locates and attaches appropriate file to correspondence to be answered by supervisor

19. Composes and types routine correspondence

20. Files correspondence and other records

21. Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls

22. Schedules appointments for Dean

23. Greet visitors, ascertains nature of business, and conducts visitors to appropriate person

24. Compile and type statistical reports

25. Make copies of correspondence or other printed matter using and maintaining copying machines.

26. Prepare outgoing mail

27. Prepare notes, correspondence, and reports

28. Carry out registration process

29. Carry out functions of purchasing process for all Division members (supplies and equipment requests)

Skills and Abilities

1. Develop an understanding and appreciation of the mission, history, current programs, services and goals of Isothermal Community College

2. Logical thinking and personal judgment to perform a variety of office tasks that require organizational skills and knowledge

3. Excellent Customer service skills

4. Ability to establish good rapport and communicate effectively with students, faculty, staff and the public

5. Ability to maintain confidential and sensitive information

6. Strong organizational and time management skills

7. Ability to cope with a constantly changing environment

8. Attention to detail and the ability to follow through on all tasks/projects

9. Effective verbal and written communication skills

10. Ability to analyze data, and accurately record information in accordance with procedures

11. Ability to be a team player and work autonomously

12. Ability to carry out responsibilities and duties in a professional manner

13. Strong computer skills (word, excel, keyboarding, etc.)