Admissions & Records Coordinator
Employer
Job Location
Winterville, NC
Salary/Grade
Benefits
Job Category
- Executive/Administrative/Managerial
Application Period
Closes: Tuesday, June 4, 2019
Target Start Date
Expected Work Hours
Reports to
Employment Type
Minimum Qualifications
Associate's degree with course work emphasis in business administration, office administration, and personal computer operations; supplemented by one (1) year previous experience and/or training involving office administration (preferably in a community college or education setting) and personal computer operation; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Preferred Qualifications
Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate and control the actions of equipment, machinery, tools and/or materials requiring complex and rapid adjustments.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Dexterity: Requires the ability to perform semi-skilled coordinated movements, such as those required to operate office equipment.
Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
Position Description
Under the direct supervision of the Registrar, the position provides assistance to students and staff regarding Pitt Community Collee admissions and academic records. This position is responsible for providing information to prospective students, applicants, and current students regarding admissions placement requirements, the evaluation high school transcripts or equivalency, SAT/ACT scores, etc., NC residency requirements, registration, as well as reviewing and processing applicants in the Ellucian RECRUIT software for processing daily admission applications.
Provides assistance to students, Instructors, and staff regarding policies and procedures for registration, program completion, academic records, and all other functions related to the Student Development Services.
Processes a variety of documentation associated with department operations, within designated timeframes and per established procedures.
Processes registration; mails program materials and admissions packets to accepted applicants; creates permanent files for new students; maintains student records including transcripts.
Processes admissions applications; responds to inquiries and telephone inquiries from applicants; facilitates the registration processes for students.
Processes requests for transcripts, verification of enrollment, change of address, official withdrawals, and change of major. Processes transcripts received/issued; enters, encodes, and verifies data in computer.
Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, or other software programs.
Scans interactive records onto optical disk using optical imaging equipment; reviews documents for accuracy; destroys paper files.
Maintains computerized and/or hard-copy file systems of departmental records; prepares departmental files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files.
Communicates with supervisor, employees, other departments, college officials, instructors, staff, students, applicants, graduates, other educational institutions, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, sending/receiving faxes, filing documentation,
Stuffing envelopes, preparing mass mailings, processing incoming/outgoing mail, verifying data, or placing orders for office supplies or forms. Provides assistance to other employees or departments as needed. Performs related duties as directed.