AES Testing and Records Coordinator- (Part-time)

AES Testing and Records Coordinator- (Part-time)


Johnston Community College
245 College Road
Smithfield, NC 27577
Phone: 919-934-3051

Job Location

JCC Main Campus - Smithfield, NC


$16.00 per hour



Job Category

  • Technical/Paraprofessional

Application Period

Opens: Thursday, June 29, 2017
Closes: Thursday, August 31, 2017

Target Start Date

Tuesday, August 1, 2017

Expected Work Hours

Monday - Friday (Days with evenings as needed

Reports to

Department Director

Employment Type


Minimum Qualifications

Qualifications To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education Minimum: 
Bachelor's degree in education-related field including but not limited to the following: English, Communication, Business, Math or Computer Science
Experience: Minimum
2 years of experience in standardized test administration
Technology: Minimum:
Advanced proficiency in MS Office 2010 or later versions
Certificates, Licenses, Registrations
Current certification with Test of Adult Basic Education (TABE) and/or the ability to complete certification.

Preferred Qualifications

see above

Position Description

The Testing and Records Coordinator develops protocols for test administration as well as coordinates the scheduling and administering of all testing necessary for Academic Enrichment Services (AES). Additionally, the Coordinator assesses students' areas of deficiency to develop appropriate remediation plans. Finally, the Coordinator is responsible for the accurate record keeping and documentation of all areas of Academic Enrichment Services in accordance with Full-Time Equivalent (FTE) guidelines. 


Essential Duties and Responsibilities

  • Create and maintain Standard Operating Procedures manual for all testing and assessment activities
  • Coordinate the scheduling and administrating of all both interim and summative assessments necessary for Academic Enrichment Services (AES) at both on and off-campus locations that meets the needs of faculty, students, and outside agencies
  • Develop testing schedules in collaboration with Disability Support Services to ensure special accommodations are met
  • Design and implement a process of notifying students and faculty/staff regarding test scores, placement, and remediation opportunities and planning
  • Evaluate assessment scores to design individual academic plans for student remediation that include but are not limited to online resources, such as PLATO and SmartThinking, as well as tutorial services
  • Proctor a variety of tests for prospective and current JCC students and students from other colleges and universities
  • Maintain confidentiality and security of all testing materials and work-related information
  • Attend all necessary trainings to maintain standardized testing certifications
  • Serve as the TutorTrac coordinator and on-site records manager in accordance with FTE guidelines
  • Train AES faculty/staff in the policies and procedures regarding FTE-earning programming and protocols
  • Process end-of-term paperwork and compile reports by deadlines, including FTE-related documents and reports
  • Conduct workshops related to his/her academic discipline as it benefits AES student
  • Provide one-to-one tutoring as needed
  • Participate in the planning and implementation of new student orientation
  • Attend workshops and other trainings as directed by the FSAS dean and/or AES director
  • Assist in recruiting and retention efforts of AES
  • Work collaborating with colleagues and students by practicing punctuality, respect for deadlines, problem solving, and honest communication
  • Demonstrate a strong commitment to customer service and excellent interpersonal communication and problem solving skills
  • Perform other duties as assigned

 Supervisory Responsibilities                                              

  • None


Language Skills                                             
Requires the ability to utilize a wide variety of descriptive data and information, such as policy manuals, Employee Handbook, SACS Criteria Manual, program guidelines from the NCCCS, course syllabi and course textbooks.
Mathematical Skills                                                   
Requires the ability to perform addition, subtraction, multiplication, and division, ability to calculate decimals and percentages.
Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, teaching pedagogy, and leadership.  Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.

Situational Reasoning:  Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the direction, control and planning of the programs.

Human Interaction
Requires the ability to function in a supervisory/managerial capacity for a group of workers. 
Includes the ability to make decisions on procedural and technical levels.
Equipment, Machinery, Tools, and Materials Utilization
Requires the ability to use, operate, and/or handle office equipment, such as a computer and printer, facsimile machine, copier, calculator and communications equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Post Contact

Human Resources