Position Description

DEFINITION:

The Controller establishes financial policies, procedures, controls and reporting systems. This position handles a wide variety of professional accounting work in the maintenance of complex budget and expenditure records; coordinates external audits relating to financial records; and maintains sound internal controls and accounting procedures.  The Controller has considerable latitude for independent judgment within the framework of departmental policies and procedures.  

SUPERVISION RECEIVED AND EXERCISED:

• Receives general supervision from the Vice President of Business Services
• Exercises supervision over assigned staff from the functional areas of accounting and financial services

Duties & Responsibilities (Essential Functions)

ESSENTIAL AND OTHER IMPORTANT FUNCTIONS STATEMENTS:

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

• Perform a variety of professional and technical accounting duties in the preparation, maintenance and review of financial records and reports.
• Coordinate external audits and serve as the College liaison.
• Prepare annual financial reports, statements, and footnotes as required by the Office of the State Auditor and the Office of the State Controller.
• Assist the Foundation Accounting and Database Coordinator with Foundation accounting and annual audit preparation. 
• Review and audit the work of designated staff in assigned areas of responsibility; establish work procedures and processes.
• Responsible for the reconciliation of equipment and fixed assets inventory records to the general ledger.
• Research and analyze specific problems relating to financial records.
• Advise and inform other divisions and departments on accounting policies and procedures; answer questions concerning assigned accounting activities.
• Setup and maintenance of the general ledger accounts within Colleague.
• Maintain, reconcile and balance assigned accounts and funds to the general ledger.
• Establish, monitor and enforce policies and procedures to ensure sound internal controls.
• Comply with federal, state and local requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; filing financial reports; and advising management on needed actions.
• Manage Foreign National and Foreign Vendor Compliance
• Maintain staff job results by coaching, counseling and disciplining employees; planning, monitoring and appraising job results.

Other Important Functions:

• Coordinate training and cross training for designated staff.
• Perform related duties as assigned, serve on selected committees, and participate in planning activities.

Qualifications

QUALIFICATIONS:

Knowledge of:

• General accounting and auditing principles and procedures 
• Applicable federal, state and local policies, procedures, rules and regulations.
• Federal Tax policies as it relates to international students, employees, and vendors.
• Accounting and spreadsheet software applications.
• Understanding of governmental fund accounting and accounting for educational institutions

Ability To:

• Apply accounting and auditing principles and procedures.
• Analyze data and draw sound conclusions.
• Prepare clear, complete, and concise reports.
• Establish and maintain cooperative working relationships with those contacted in the course of work
• Interpret and apply CFCC goals, objectives, policies, procedures, rules, and regulations
• Communicate clearly and respectfully, both verbally and in writing
• Maintain effective audio-visual discrimination and perception needed for:
  1. Making observations
  2. Reading and writing
  3. Communicating with others
  4. Operating assigned equipment
  5. Handling varied tasks simultaneously
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
  1. Standing or sitting for extended periods of time
  2. Operating assigned equipment
  3. Handling varied tasks simultaneously 
  4. Bending, stooping, climbing, or lifting up to 50 pounds
• Maintain mental capacity, which allow the capability of:
  1. Making sound decisions
  2. Responding to questions
  3. Demonstrating intellectual capabilities

EXPERIENCE AND TRAINING GUIDELINES:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Minimum Education/Training:

• Bachelor’s degree from an accredited college or university with major course work in Accounting, Finance, Business Administration, or a related field.

Minimum Experience:

• Five years of related work experience in accounting and financial reporting with increasing levels of responsibility.

Preferred Education/Training, Experience, Skills:

• Master’s degree from an accredited college or university with major course work in accounting, finance, business administration or related field.
• Knowledge of governmental accounting standards.
• Supervisor experience.

Supplemental Information

Special Instructions to Applicants:

• This position REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS be submitted in addition to the application. Please have these documents ready to upload when applying.

• Candidates are required to submit OFFICIAL TRANSCRIPTS for all degrees obtained prior to their first day of work or hire date. If the highest level of education is a High School diploma or equivalent, proof of completion is required.

• Successful candidates who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Baccalaureate or Master’s degree conferred by a regionally accredited college or university in the United States.