PURPOSE OF CLASSIFICATION 

The purpose of this classification is to perform executive-level administrative work in managing the President’s Office operations, and to assist with President’s Office activities with the Board of Trustees, Executive Vice President’s Office, Vice Presidents’ offices, and other areas within the College and external community.  Another primary goal of this position is to provide support for the President’s networking, advocacy, and communications within the College and beyond. 

Example of Duties

The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. 

Essential Functions  

• Responsible for day-to-day coordination of executive-level support, information across all programs, and operational areas reporting to the President.  Attends both executive level and President’s Cabinet meetings regularly as well as other meetings as requested by the President.  
• Prepares presentations and metrics for strategic initiatives.  
• Serves as a liaison between the President, external community stakeholders, and partners as required.  
• Prepares correspondence and other communications on behalf of the President and is responsible for the President's internal and external communication activities. 
• Conducts background research, gathers information, and assembles and analyzes data to prepare reports and documents as required.    
• Monitors and ensures compliance with college, federal, state, and local laws and policies. 
• Participates in special projects, including developing PowerPoint presentations.  
• Provides administrative and project management assistance and coordinates logistics and details for President's events, activities, and meetings.
• Communications and Interpersonal Contacts  
• Formulates and clearly communicates ideas to others, providing a variety of information to staff and others to assist workflow throughout the organization.  
• Works and communicates with a diverse group of people, including state, local and federal government; the public; employees; and students.  
• Demonstrates sensitivity in handling confidential information.  
• Interprets guidelines, regulations, policies, and procedures to support executive decision-making processes.  
• Resolves routine and complex problems independently, with minimal consultation with supervisor.
• Supervision/Financial Oversight  
• May supervise administrative staff and/or volunteers, interns, and temporary staff.  
• Serves as delegated financial authority in a variety of areas, such as arranging for large meetings and committing funds related to such meetings, and approving expense reports.

Planning  

• Assists with extensive and critical planning for the President’s Office, handling all aspects of delegated projects and meetings, including: follow-through on meeting notes, tracking ongoing projects and processes, developing workflow systems to increase efficiency and effectiveness, and handling any ad hoc processes.  
• Works with President to manage organizational priorities.  
• Coordinates and facilitates a variety of meetings and work groups as requested  
• Coordinates multiple diverse projects with several variables, set realistic deadlines, and manage timelines.

Other Important Responsibilities 

• Attends and records minutes for President's Cabinet meetings.
• Assists with tasks and functions related to the Board of Trustees.
• Performs a variety of complex and confidential duties for high-level management staff involving the use of independent judgment and personal initiative; independently respond to letters and general correspondence; compose and prepare letters, agendas, memos and reports pertaining to standard policies.  
• Performs follow-up on college policy changes as approved by Board of Trustees for inclusion in online Employee Policies and Procedures Manual, Board’s Policy Manual and other college publications as appropriate.   
• Coordinates travel arrangements, accommodations, conference registrations or other travel-related plans for the President.
• Monitors office budget for salaries, supplies, travel or other expenses; monitors expenditures to ensure compliance with approved budget and develops draft budgets for new initiatives and special projects.    
• Monitors deadlines, status of documentation, scheduled activities, or other issues requiring timely action/response and performs follow-up on status of items.  
• Communicates with Executive Vice President, Vice Presidents, Directors, Deans, Department Heads, other employees, students, parents, the public, government agencies, local businesses/industries, other colleges, outside agencies and other individuals as needed to coordinate work activities, review status of work, exchange information or resolve problems.   
• Maintains confidentiality of classified issues and documents.