Responsible for Purchasing/Fixed Assets and other accounting tasks.

Example of Duties

Essential Responsibilities

• Serve as Purchasing Card (P-card) Administrator. Issue new P-cards and train P-card users. Reconcile P-card transactions monthly and track P-card rebate purchases.
• Verify nomenclature and specifications of purchase requests.
• Prepare and post documentation necessary for solicitations to conduct bids.
• Process purchase orders/requisitions in NC eProcurment and Ellucian Colleague systems.
• Track outstanding purchase orders for receipt of items.
• Prepare annual reports such as Purchasing Flexibility and Purchasing Plan.
• Prepare quarterly HUB purchasing report.
• Process reimbursements from the ACC Foundation and other outside agencies.
• Record state equipment budget and monitor throughout the year.
• Oversee the systematic property record of each fixed asset – including location, category, original cost, disposal information, etc.
• Reconcile monthly fixed asset inventory reports and balance equipment.
• Assist with annual fixed asset inventory.
• Maintain all necessary paperwork relating to the acquisition, disposal, and transfer of fixed assets.
• Prepare and key various journal entries as required.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees may request reasonable accommodation(s) if necessary to perform the essential functions of the job.

• Maintain stationary position, sitting or standing, for extended periods of time. Operate a computer and other office productivity machinery.
• Ability to maintain files in file cabinets.
• Occasionally lift, move, transport, install, or remove items weighing up to 15 pounds.
• The ability to communicate information so that others understand.
• The ability to observe details.