Human Resources Coordinator

Human Resources Coordinator

Employer

James Sprunt Community College
133 James Sprunt Drive
Kenansville, NC 28349
Phone: 910-296-2400

Job Location

133 James Sprunt Dr. Kenansville, NC 28349

Salary/Grade

32,880 - 41,100 Annually

Benefits

Yes

Job Category

  • Executive/Administrative/Managerial

Application Period

Opens: Monday, October 26, 2020
Closes: Monday, November 9, 2020

Target Start Date

Tuesday, December 1, 2020

Expected Work Hours

8am - 5pm

Reports to

Human Resources Director

Employment Type

Full Time

Minimum Qualifications

Graduation from a college or university with a major in Business Administration, Human Resources, or a related field. Competent mathematical skills. Highly computer literate.

Meticulous attention to detail, strong decision making, and problem-solving skills.

 

Preferred Qualifications

Certificate in Human Resources (SHRM-CP or SHRM-SCP) Bilingual; Career Readiness Certificate (CRC)

Full understanding of HR functions, exposure to payroll practices, and HR administration.

Position Description

SUMMARY: Primary function of the Human Resources Coordinator is to coordinate HR policies and programs with an emphasis on benefits administration and leave administration compliance with applicable laws and regulations. Also, the position works closely with the Director of Human Resources in implementing and evaluating ongoing best practices. Provides accurate and timely service to the various customers served by this position and provides administrative support to the Human Resources Office. This position reports to the Director of Human Resources and Title IX Coordinator.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive.  Incumbents may not perform all the duties listed, while in other cases, related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities the ability to perform the essential functions.

  • Manages the College's benefit programs, including employee enrollment, processing claims and changes; obtaining and disseminating benefits information, and assisting employees with multiple health insurances, dental insurance, retirement, multiple annuities, life insurance, and pretax plans and other institutional benefits and payroll deductions. Act as liaison between employees and insurance/annuity representatives.
  • Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience, and competitive trends in benefits programs and identify the company's stance.
  • Survey industry trends. Complete benefits surveys and review information obtained from the results. Forecast trends and assist with future benefits designs. Develop specific recommendations for review by management.
  • Develop communication tools to enhance understanding of the company's benefits package. Design and distribute materials for benefits orientations, open enrollment, and summary plan descriptions.
  • Responds to inquiries from prospective and current employees concerning employee benefit plans. 
  • Ensures the accuracy of all benefits enrollments.
  • Coordinate new-hire orientations. Work with other College Departments to develop and present a coordinated and effective orientation experience.
  • Serves as point of contact for employees to establish leave plans such as Family Medical Leave or Disability Leave; processes leave-of-absence requests and disability paperwork.
  • Prepares and submits annual Staff Information Report, IPEDS Report, Compensated Absence Report, Longevity Report, and other yearly reports required by the North Carolina Community College System.
  • Maintains a current knowledge base of Colleague functions related to Human Resources.
  • Conducts exit interviews for all permanent part-time and full-time employees leaving employment with the College.  Ensures all College-owned items have been returned before the employee leaves.
  • Completes annual leave rollover to sick leave, generate and verify report to request longevity funds, coordinate and calculate raises/salary adjustments for the county, state, and special funded employees. 
  • Provides excellent customer service to employees and maintain positive relationships with vendors and other benefit representatives.
  • Responds to requests for surveys and employee-related statistics to other colleges, government agencies, and professional associations.
  • Maintain required training using the SafeCollege platform.
  • Establishes all full-time employee records for payroll purposes in the Colleague system.  Includes the record's initial set-up; entering, changing, and terminating employee records; assigning leave plans; assigning position codes; and maintaining status changes.) Ensure information is maintained correctly to compile and retrieve necessary data for various annual surveys regarding finance and salary information. 
  • Collects full-time payroll information every month and forwards in written form to Assistant Controller for payroll process (including changes in salary, benefits, longevity, etc.).  Provide information to the Accountant to ensure monthly payroll deduction billing statements balance.
  • Verifies and calculates previous aggregate state service on all annual employees, calculate and establish leave and longevity dates, and post in Colleague.
  • Maintain accurate employee worksheets detailing years of service, date of hire, current position, etc.
  • Administer various leave programs (Annual, Sick, Bonus, Military, Voluntary Shared Leave, Family Medical Leave Act, Leave without Pay, etc.)
  • Completes annual leave rollover to sick leave, generates and verifies reports to request longevity funds, and coordinates raise/salary adjustments for the county, state, and special funded employees. 
  • Key and prepare worker's compensation claims; point-of-contact for documentation regarding incidents.
  • Acquire computer/technology competencies as appropriate to the position.
  • Assist with equipment and software maintenance.
  • Maintain security of personal computer access.
  • Perform other professional or job-related duties as assigned.
  • Serve on college committees as directed by the supervisor.

 

MINIMUM QUALIFICATIONS: The requirements listed below represent the knowledge, skills, and abilities required to perform the essential duties and responsibilities satisfactorily.

 

Knowledge, Skills, and Abilities:

Ability to maintain a professional demeanor in a fast-paced environment. 

Proven knowledge and skill in the use of advanced features of Microsoft Word and Excel.

Ability to show initiative and self-direction as well as communicate professionally across a variety of constituent groups.

Ability to interpret and apply the policies and procedures of the College as well as other governing bodies.

Ability to build rapport and gain trust from employees.

Ability to work well with limited supervision.

Demonstrated organizational skills and the ability to prioritize tasks and meet deadlines.

Ability to communicate effectively through speech and writing.

Ability to identify, communicate, and analyze problems.

Ability to take ownership and utilize constructive feedback.

Must be punctual, professional, and conduct oneself in an ethical manner.

Ability to plan and prioritize tasks.

Ability to work respectfully within a team environment.

 

EDUCATION and/or EXPERIENCE: Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities.

 

REQUIREMENTS:

 

 Education/Skills

Required:  Graduation from a college or university with a major in Business Administration, Human Resources, or a related field. Competent mathematical skills. Highly computer literate.

Preferred: Certificate in Human Resources (SHRM-CP or SHRM-SCP) Bilingual; Career Readiness Certificate (CRC)

 

Experience

Required:  Meticulous attention to detail, strong decision making, and problem-solving skills.

Preferred:  Full understanding of HR functions, exposure to payroll practices, and HR administration.

                                                                

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to assist individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms, and talk or hear.  The employee is occasionally required to stand and walk.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and the ability to focus.  May require travel.

 

WORK ENVIRONMENT: The work environment characteristics described here represent those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to assist individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in indoor conditions. The noise level in the work environment is usually moderate.  This position description covers the essential functions and duties associated with this position.  Other duties may be assigned by the President or appropriate supervisor personnel.  The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.    

How to Apply

Job Post Contact

Human Resources
Jscchr@jamessprunt.edu
910-275-6450

Tonya Kenan
HR Director & Title IV Coordinator

Kerry Miller
HR Coordinator

Cynthia Glaspie
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