Payroll Specialist

Payroll Specialist

Employer

Vance-Granville Community College
200 Community College Road
Henderson, NC 27536
Phone: 252-492-2061

Job Location

Henderson, NC

Salary/Grade

$34,276 - $51,415

Benefits

Full Time Benefits

Job Category

  • Clerical

Application Period

Opens: Friday, January 28, 2022
Closes: Sunday, February 20, 2022

Target Start Date

Friday, January 28, 2022

Expected Work Hours

Full Time 40 hours

Employment Type

Full-Time Position

Minimum Qualifications

  • Associate’s degree from a regionally accredited college or university in Accounting, Finance, Business Administration, or related field, and 1 to 3 years of related experience in a business office environment; or any equivalent combination of training and experience that demonstrates the knowledge, skills, and abilities required to perform the essential job functions in an efficient and effective manner.
  • Proficiency in Microsoft Office including Excel and Word.

Preferred Qualifications

  • Working knowledge in payroll processes for a college or university.
  • Previous experience with using Datatel (Colleague) software program

Position Description

Under general supervision, an employee in this position has primary responsibility for preparing, maintaining, and processing accounting records and financial transactions related to payroll for the Business Services Department of the College. Duties related to this position primarily focus on the reconciling and processing of payroll for full-time and part-time employees, processing and coordinating all payroll-related data, and assisting the Business Services Department and College employees with the resolution of payroll discrepancies. Duties assigned may vary according to the specific needs of the Division and/or allocation of workload. This position reports to the Controller.  

The following listing of essential job duties indicates the general nature and level of work required in this job.  This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job.  Individuals assigned to this job may be asked to perform other duties as required.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job

 

  • Verify and process payroll-related forms and maintain confidential personnel files.
  • Assist the Staff Accountant – Financial Services in resolving payroll discrepancies during the monthly reconciliation of payroll.
  • Responsible for monthly payroll projections for Cash Certifications.
  • Process and coordinate all payroll data including wage rates, timesheets, withholdings, benefits, etc., and review payroll to ensure accuracy.
  • Reconcile and run payroll process for full-time and part-time employees.
  • Coordinate with respective divisions across campus to ensure the timely submission of payroll.
  • Assist employees with payroll issues by answering inquiries and providing information to resolve payroll discrepancies.
  • Collaborate with Human Resources to ensure the timely processing of new hires, terminations, and other changes.
  • Collaborate with Human Resources in performing and completing the ACA report (1095C) as needed.
  • Prepare and submit monthly 112 reports to N.C. Community College System Office.
  • Prepare and submit quarterly unemployment reports.
  • Prepare and submit monthly retirement reports N.C. State Treasurer’s Office.
  • Prepare and submit quarterly short-term disability reports to N.C. Community College System Office.
  • Prepare and issue annual W-2 tax forms.
  • Assist in record retention and disposal processes for payroll-related forms and documentation.
  • Maintain knowledge and understanding of the College’s guidelines and policies regarding payroll, timeframes, payroll deductions, and timesheets.
  • Perform other duties as assigned, including project and committee work.

Job Post Contact

Kevin Tompkins