Staff Accountant/Internal Auditor

Staff Accountant/Internal Auditor

Employer

Gaston College
201 Highway U.S. 321
Dallas, NC 28034
Phone: 704-922-6200

Job Location

Dallas, NC

Salary/Grade

Low $40s / Grade 10

Benefits

Yes

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Friday, September 1, 2017
Closes: Tuesday, October 31, 2017

Target Start Date

Monday, October 2, 2017

Expected Work Hours

Typically M-F, 8 a.m. to 5 p.m.

Reports to

Associate VP for Finance, Operations & Facilities/Controller

Employment Type

Full-Time Regular Staff

Minimum Qualifications

  • Bachelor’s degree from a regionally accredited college or university with major coursework in accounting required.  
  • Minimum of two years of increasingly responsible experience performing professional and technical accounting work required.
  • Experience using spreadsheet software (i.e., Excel) and experience in the use of word processing software (i.e., MS Word) required.

Preferred Qualifications

  • Experience with financial aid preferred.
  • Experience in governmental/fund accounting preferred.

Position Description

OPEN UNTIL FILLED - Review of applications will begin September 18, 2017.

SUMMARY

Perform a variety of responsible professional- and technical-level accounting duties involving preparation, reconciliation, auditing, and maintenance of financial reports and accounting records.  Provide technical assistance for the Controller. Create and maintain procedures for all activities in the Dynamic Policy System, or replacement, to assure administrative system continuity.

DUTIES AND RESPONSIBILITIES

Financial Aid, Grant, and Scholarship Accounting

  • Serve as liaison to Financial Aid Office, coordinating regulatory compliance, timing of scholarship and financial aid disbursements, including Direct Loans, and recognition of financial aid repayments.  Provide scholarship activity reports for financial aid use.  Monitor and reconcile financial aid, scholarship, and Direct Loan accounts in the general ledger with the assistance of the Financial Aid Office.
  • Maintain up-to-date knowledge of The Blue Book and The Financial Aid Handbook as they relate to the Business Office, proposing and implementing required changes.
  • Oversee and coordinate timely return of uncashed financial aid checks.
  • Prepare requests for reimbursement of Gaston College Foundation-sponsored scholarships each semester.  Prepare journal entries for College-sponsored scholarships each semester.
  • Prepare requests and track receipt of reimbursement for federal, state, and private grants.
  • Contribute to the planning, organizing, and coordinating of the centralized accounting and financial reporting for grants, including budgeting, forecasting, and estimating carry-over of funds.

General Accounting

  • Monitor and review State workflow processes, resolving discrepancies and reconciling accounts.Produce and submit accurate, timely reports to the System Office each month.Respond to System Office inquiries. Complete year-end State close-out processes, submitting reports to the System Office.
  • On a monthly basis, balance and settle state, county, and special funds inter-fund due to and from accounts.
  • Assist State auditors by gathering requested information and source documents as requested.
  • Perform and review accounting functions such as journal entries, trial balances, reconciliation of accounts to the general ledger, payroll, and financial statement preparation.
  • Analyze and reconcile accounts including claim on cash, grant drawdown activity, overpayment accounts, and A/R sub-ledgers.
  • Perform other related duties as assigned and work on other projects as they become available.

Internal Audit

  • Manage and perform work related to the Annual Review of Internal Control with responsible departments each year as required by the Office of the State Controller EAGLE program. 
  • Prepare Compliance Risk Assessment, Financial Risk Assessment, IT General Controls report, and Performance reports.  
  • Interview staff to complete walkthroughs, creating, confirming or updating process narratives.
  • Plan tests based on narratives, prepare test lead sheets, select sample, and assess effectiveness of internal controls described in narratives. 
  • Assess and review findings based on audit samples with the Controller.

Construction Accounting

  • Prepare the construction projects monthly bond drawdown spreadsheets to request construction funds from the North Carolina Community College System Office and other funding agencies such as Gaston County, Golden Leaf, and the EDA.
  • Manage capital asset accounting from purchase to reconciling data for the financial statement.
  • Determine the appropriate treatment of each renovation project and construction project with regard to treatment as a current period expense or as a capital asset, assignment of an appropriate depreciable life using System Office guidance and professional judgment.
  • Prepare data for year-end journal entries to record additions and disposals of assets and to adjust accumulated depreciation.

Other

  • Continually search for, identify, and implement process improvements to improve stakeholder experience, reduce processing time, and improve quality.
  • Maintain a high standard of professionalism in representing the College including confidentiality in all aspects of the position’s responsibilities and adherence to policies, procedures, and other established guidelines.  Adhere to professional accountability and accept responsibility for managing situations and problems.  Work cooperatively with team members and colleagues, contributing positively and constructively to the achievement of team and College objectives and provide a high level of service to customers by establishing and maintaining effective working relationships and partnerships.
  • Perform other related duties as assigned and work on other projects as they become available.

How to Apply

APPLY ONLINE ONLY - www.gaston.edu, click on Employment Opportunities

AA/EEO Employer

Job Post Contact

June Stromberg