Job Description

The Academic Affairs Administrative Assistant is a full-time position located in either Anson or Union County and assigned to one of three sites: Old Charlotte Highway Campus, Tyson Family Center for Technology, or the LL Polk Campus. Under the direction of the Academic Affairs Administrative Coordinator, the Administrative Assistant provides administrative support for the Associate Vice President for Student Success and Deans in the Division of Academic and Student Affairs.

Job Duties

General Expectations

· Exhibit an uncompromising commitment to SPCC as a learning-centered college through the college’s mission, vision, values, core skills and learning outcomes, and delivery of instruction and services

· Participate in institutional, advisory, and program/instruction committee meetings, campus activities, and representation of the college in the community

· Continue professional development for the improvement of self and the department to meet the needs of a learning-centered college

· Work with recruiters and marketing to promote SPCC
 

Departmental Expectations

· Prepare agendas, type and distribute minutes for leadership, department, faculty and advisory board meetings

· Assist in calendaring for individuals and group meetings

· Assist department in managing budget by monitoring expenditures and participate in developing budget recommendations, including forecasting anticipated budgetary needs for adjunct and overload instructional staff, equipment, and supplies.

· Distribute Class Climate Surveys

· Order course materials and supplies

· Assist with projects as assigned

· Assist with report development and generation

· Assist with part-time instructional and overload contract generation as needed

Facility Expectations

· Enter and approve room reservations in 25Live

· Schedule meetings, events and activities as needed

· Order and inventory office supplies and materials for the facility

· Maintain the SharePoint site and office recordkeeping

· Assist with classroom needs and technical trouble shooting
 

All other duties as assigned.