Under the direction of the Controller, performs technical accounting functions for the business office of the college.               

Essential Duties

Prepares and audits the Accounts Payable package for purchase orders, travel, blanket purchase orders, contracted services, and direct pays.  Processes student reimbursements (financial aid and refunds).    Processes daily all Accounts Payable packages including keying, scanning, printing, and filing of financial checks.  Handles sales tax reporting for the college (business office, bookstore, and print shop) and assists with research and application of sales tax rules and regulations.  Processes 1099 forms annually.  Maintains and updates W-9 forms from vendors.  Completes various reports for college use (vending fund report, credit card spreadsheet for rebate, and daily check log).  Assists with year-end closeout and annual financial audit.  Serves as back up for bookstore, key requests and mail processing.  Serves on institutional committees as appointed.  Performs other duties as assigned or required by the position.

Qualifications

Knowledge of:  Principles and practices of PC’s and related software.  Accounting principles and practices.  Laws, general statutes, rules, and regulations governing community college accounting processes.  Automated accounting procedures.  Financial and accounting support functions.  Ability to:   Communicate effectively verbally and in writing.  Operate a PC and related software.  Process and complete accounting tasks with accuracy.  Establish and maintain effective working relationships with students, vendors, the general public, and other governmental officials.  Compile, evaluate, and reconcile a variety of accounting records and reports.