Duties may include, but are not limited to, the following:

• Sort receipts, balance, and receipt monies on-line to the general ledger.

• Assume the full range of general cashiering functions as assigned, including preparing bank deposits.

• Audit cash receipts and disbursements for specified accounts; balance and identify misuses.

• Prepare and maintain accounts receivable and/or accounts payable records for assigned programs and activities; maintain NSF listing of bad checks/charges/write-offs as appropriate.

• Code and enter information into the computer; run, reconcile, and balance reports.

• Process accounts receivable; review, verify, and analyze account information, payments, and promissory notes. 

• Participate in the researching of complex problems and discrepancies in student’s payment records.

• Interpret and explain College policies and procedures relating to registration and student refunds to students and College personnel.

• Process account adjustments and refunds for both curriculum and non-curriculum classes; calculate appropriate adjustments; issue refunds according to established guidelines.

• Respond to requests and inquiries from faculty, administrative staff, and students regarding account dispositions; explain College policies and procedures related to assigned accounts; solve related problems and difficulties.

• Process government and third-party payment billings, balance accounts, and reconcile discrepancies as necessary with students, College personnel, and third parties.

• Review past due accounts and process files according to established procedure, including preparing delinquent notices and submitting files to Accounting Manager to be submitted to collection agencies.

• Correspond and confer with students to resolve fee payment discrepancies and to establish payment schedules.

• Explain College collections and general accounting policies and procedures; review student circumstances and explanations to determine the need for further collection actions.

• Update delinquent account balances; process delinquent accounts to be serviced by an outside collection agency; write-off outstanding balances which are too small to efficiently collect.

• Process purchase and/or equipment orders; prepare requests for supplies and/or equipment; identify appropriate vendors and commodity numbers.

• Audit and verify purchase requests to appropriate funds; ensure local, State, and federal guidelines are followed.

• Enter purchasing information into the computer, print purchase orders, and make copies of attachments; disburse to appropriate departments.

• Process invoices for payment; match invoice with purchase order and verify receipt of items and/or equipment.

• Process credits to be applied to disbursements; maintain appropriate records and documentation.

• Maintain bidders list and files.

• Work with vendors, faculty, and administrative staff to resolve discrepancies with orders received.

• Maintain vendor list and files.

• Participate in the preparation and processing of accounts payable; establish vendor codes; research payment history of vendors; maintain, reconcile, and update monthly vendor statements.

• Receive vendor billings; review, adjust, and extend changes; verify charges against computer printouts.

• Research and verify accounts payable information; contact other College employees to reconcile discrepancies; respond to requests and inquiries by vendors and other members of the public.

• Process voided checks through the accounting system and reissue as necessary.

• Enter voucher documentation into the computer; type and batch manual checks; record and total batching; match voucher documents to computer checks for review by management.

• Maintain various accounting records and reports for the College’s financial aid program including loans and scholarships.

• Input data, assign account codes, make adjusting entries, and balance assigned funds and accounts.

• Input approved journal entries into the Datatel system.

• Monitor outstanding checks; send tracer letters to students; submit outstanding checks to be voided prior to check stale date.

• Prepare applicable financial reports related to assigned area of responsibility.

• Conduct account analysis; reconcile differences between accounting records and computerized reports and make necessary adjustments; allocate designated account expenditures.

• Answer questions, advise, and coordinate with other departments and outlying locations regarding financial aid awards, activities, transactions, and related policies and procedures.

• Sort and deliver mail within the Office of Business and Finance.

• Perform related duties as assigned.