Responsible for Accounts Payable functions and other accounting tasks.

• Prepare vouchers as invoices arrive (verifying sufficient budget available for expenditures), pull vouchers to prepare for check run, process the periodic check run and prepare checks for mailing.
• Monitor and verify that cash account has sufficient funds to process check run.
• Assign accurate 1099 reporting information and maintain W-9 forms for vendors when processing vouchers to ensure quick, smooth processing at calendar year-end
• Prepare 1099’s.
• Reconcile vendor statements.
• Prepare and key various journal entries as required.
• On-base Coordinator for the department.
• Prepare Task 1 of the annual facilities utilization report.
• Track outstanding purchase orders for receipt of items.
• Prepare Motor Fleet monthly reporting and billing.
• Scan and log invoices, purchase orders and receiving records to the On-Base system.