Maintains accounts receivable records; agrees subsidiary ledger to general ledger; prepares monthly billings for third parties; performs analysis and prepares reports as necessary. Verify invoices and prepare them for payment; process checks and refunds.

Essential and other responsibilities and duties may include, but are not limited to, the following:
 
Essential Functions:

1. Maintains student and third party Accounts Receivable accounts.
2. Prepares invoices for students and third parties.
3. Prepares special invoices for certain third parties.
4. Researches Accounts Receivable balances as required.
5. Analyzes General Ledger accounts as needed.
6. Transfers bookstore charges to third party accounts when appropriate.
7. Codes various items for receipting.
8. Verifies purge data for students who have not paid after registration.
9. Processes affidavits and stop payment requests.
10. Voucher invoices for payment.
11. Print Accounts Payable checks. 
12. Assists in the check void/cancellation process.
13. Assists with registration as required.

Marginal Functions:

1. Assists students and staff as needed.
2. Assists auditors with annual audit.
3. Assists with storing Business Office files.
4. Participates in professional development activities and required employee training.
5. Assists with setup and moving of financial files on an annual basis to maintenance building.
6. Performs other duties as assigned.

This position description covers the most essential functions and duties associated with this position. The President or appropriate supervisory personnel may assign additional duties. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title with or without notice 

 Qualifications and Working Conditions:

Knowledge of:

Basic customer relations techniques.

Modern office practices, procedures and equipment including a computer.

Principles and procedures of record keeping and bookkeeping.

Basic mathematical principles.

Pertinent Federal, State and local laws, codes and regulations.

Methods and techniques of report preparation.

Accounts receivable procedures

English usage, spelling, grammar and punctuation.

Ability to:

Respond tactfully and courteously with the public in answering student inquiries and referring complaints.

Interpret and explain college policies and procedures related to financial transactions.

Operate a variety of office equipment including a typewriter, calculator, fax machine and computer terminal.

Develop and administer an efficient records management system.

Prepare clear and concise administrative and financial reports.

Interpret and apply Federal, State and local policies, laws, and regulations.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Maintain a variety of records and files.

Work independently in the absence of supervision.

Perform varied clerical work.

Perform basic mathematical calculations quickly and accurately.

Understand and carry out oral and written instructions 

Environmental Conditions: 

The employee should have the ability to effectively handle a work environment and conditions which involve an office and classroom workspace and working closely with others. 

The employee must maintain the office and teaching environments by maintaining equipment and supplies, ensuring overall cleanliness, functionality, and conformance to OSHA standards to provide a safe work environment.  

Physical Conditions: 

Physical and marginal functions require the ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following; standing, walking or sitting for extended periods, moderate lifting and carrying, reaching above shoulder, general manual dexterity, operating assigned equipment, and extended exposure to computer screens. 

The employee is required to maintain effective audio-visual discrimination and perception needed for making observations, reading and writing, operating assigned equipment, communicating with others, and handling varied tasks simultaneously. 

Additionally, the employee must maintain mental capacity, which permits making sound decisions and using good judgment, demonstrating intellectual capabilities, and evaluating the effectiveness of programs and personnel. 

Scheduling Conditions: 

This is a full-time, 12-month position, which requires the employee to be on campus or at an approved alternate location for at least thirty-six hours per week, Monday through Thursday, 8:00am-5:00pm, and Friday, 8:00am-12:00pm. This position generally works daytime hours, but has the potential for occasional evening or weekend hours.

Traveling Conditions: 

Local travel between the Caldwell campus, Watauga campus, or any off-campus sites may be needed. Out of state travel is limited, but may be required for training and conferences.