Accounting Technician - Cashier/Accounts Payable

Accounting Technician - Cashier/Accounts Payable

Employer

Haywood Community College
185 Freedlander Drive
Clyde, NC 28721
Phone: 828-627-2821

Job Location

Haywood Community College Main Campus, 185 Freedlander Dr., Clyde, NC  28721

Salary/Grade

$28,328.00 - $36,296.00

Benefits

Full comprehensive benefit package. HCC participates in the NC State Health and Retirement plans

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Thursday, May 21, 2020
Closes: Friday, May 29, 2020

Target Start Date

Wednesday, July 1, 2020

Expected Work Hours

8:00 am to 5:00 pm M-F with some occasional variance

Reports to

Director of Business Office

Employment Type

FT 12 month staff; non-exempt

Minimum Qualifications

Associate degree in Accounting, Business Administration or related program.  One to three years of experience in an accounting or bookkeeping position.  Application must detail progressive responsibilities in related experience.  Experience in lieu of degree will be considered when application details at least three years of related experience with pattern of increased responsibilities.  Candidates experience must outline handling cash, making deposits and accounts receivable; and/or accounts payable; Microsoft office with emphasis on Excel.  Must have strong organization and communication skills. 

Preferred Qualifications

Bachelor's degree in Accounting, Business Administration or related program.  Meet all minimum requirements.  Experience in community college business office a plus.

Position Description

** This is a re-post of a previously open position.  The qualifications for the position have been updated.  Previous applicants will need to re-apply if they meet the qualifications and are still interested in being considered for position.  This is a full-time 12 month position and is subject to budget approval.  Estimated hire date is July, 1, 2020.  This re-post will close on Friday, May 29th at 4:00 pm. **

The primary purpose of the Cashier/Institutional Accounts Payable is to properly record college funds received in addition to processing institutional accounts payable.

 

ESSENTIAL JOB DUTIES:

  • Process all incoming cash receipts for tuition and fees, reimbursements, departmental deposits, and various other payments.
  • Verification of all cash on campus through periodic audits of departmental petty cash accounts.
  • Distribute Business Office mail daily, including distribution of invoices to appropriate individuals.
  • Reconcile Fed Ex and UPS invoices to charge correct accounts.
  • Enter parking tickets into parking module to post to student accounts.
  • Assist Accounts Receivable Technician in monitoring collections and past due accounts.
  • Process Institutional Funds payables weekly; including, but not limited to the following:

1.    Voucher all invoices for payment
2.    Mail outgoing accounts payable checks
3.    Reconcile purchase orders
4.    Maintain accounts payable file records

  • Process State Funds payables weekly; including but not limited to the following:

1.    Voucher all invoices for payment
2.    Mail outgoing accounts payable checks
3.    Reconcile Purchase Orders
4.    Maintain accounts payable file records

  • Serves as backup to the College switchboard.
  • Maintain office records and filing system as it pertains to the cashier position.
  • Maintain required databases for college purposes as they pertain to the cashier position.
  • Perform additional accounting functions within the Business Office as assigned.
  • Participate in college activities, functions and committees.
  • Interact with students, the public, the community, and co-workers in a cooperative, courteous, and professional manner.
  • May drive college-owned vehicles for business purposes.

HCC Core Values Responsibilities
• Learn new guidelines and processes in performing duties and advising students
• Create a student-centered environment
• Work toward operational excellence; continuous improvement of processes
• Implement innovative strategies to meet the needs of students and improve processes
• Interact with co-workers and perform tasks with the highest level of integrity
• Work cooperatively with faculty, staff, students, and our learning community
• Promote and support HCC's mission, vision, and values and promote and support coworkers in the most positive manner.
HCC ELI (Entrepreneurial Learning Initiative) Responsibilities
Haywood Community College Position Description Manual
• Implement a team approach in the performance of tasks; work with others to analyze a situation, establish priorities, and apply resources for solving a problem or accomplishing a task
• Accept responsibility for job performance and assigned tasks; exhibit individual behaviors that support the official goals and objectives of the college and its members
• Communicate with students, faculty, and staff in a professional and timely manner
• Approach problems as a learning opportunity and implement strategies to reduce problems
• Maximize resources to process information; acquire, evaluate, organize, manage, interpret, and communicate information to coworkers, faculty, staff, and students
• Exhibit flexibility and receptivity to changing technologies, methods, processes, work environments, and organizational structure and practices

Strategic Planning Responsibilities
As assigned.

Licensing Requirement
Active NC Driver's License required if position requires the operation of college vehicle as part of duties.  Satisfactory Motor Vehicle Background check required.

Physical Demands 
Ability to:  Work flexible hours; some night work. Must be able to remain stationary at a desk for extended periods of time; Some standing;  Some walking; Frequently communicates with students, potential students, faculty, staff and general public regarding inquiries and must be able to exchange knowledgeable information in these situations; Repetitive motion from computer/keyboard/switchboard usage.  
 
Working Conditions
Work is performed in a fast paced office environment.  Work pressure may exist due to combination of high call volume and face to face office inquiries 
 
Hazard Assessment
Work environment involves minimal exposure to physical risks
 
Personal Protective Equipment
The college may from time to time provide safety training that includes the use of PPE equipment that may protect the user against the potential for health or safety risks at work
 

How to Apply

The following is necessary for consideration:

  • Official Haywood Community College employment application online found at our jobs page: https://www.governmentjobs.com/careers/haywoodedu
  • The application must be complete for consideration - do not reference resume. A resume is suggested but does not take the place of any questions or details that you need to provide in order to be qualified for the position.  Unofficial transcripts must be included for the application process. Most unofficial transcripts can be downloaded from college/university websites. Official transcripts of all secondary education must be submitted to Human Resources within 10 days of any offer of employment.
  • References may not be current HCC employee. Candidates must provide three professional references with email addresses.  At least one reference must be a current or previous supervisor.
  • College screening committee is responsible for application review, interviews, and recommends the candidate to HR. Upon completion of the hire process in HR, President approval is required in the hire of a candidate.
  • HCC is a tobacco free campus

HCC is an equal opportunity institution and does not discriminate on the basis of race, religion, ethnicity, national origin, gender, gender identity, sex, age, disability, genetic information and veteran status

Job Post Contact

HCC-HR@haywood.edu

185 Freedlander Dr

Clyde, NC 28721

828-627-4562