Do Great Things! Durham Technical Community College is hiring an Accounts Payable Analyst in the Finance Department. Overall, responsibilities include managing invoices, processing travel requests, and processing P-Card requests. Other duties include managing the online travel system, updating department/billing codes, reviewing calculations, initiating approval or denial, reviewing travel expenses charged to the Purchasing Card, providing travel request training, serving as a subject matter expert for inquiries and issues, reconciling the monthly P-card expense report, and collaborating with accountants to ensure accurate posting of transactions.

 Job Duties and Responsibilities:

Invoice Management – Perform all duties related to invoice management including, but not limited to: 

1. Stamp and Date all incoming mail and disseminate to Business Office personnel.
2. Receive, date stamp, and prepare invoices for approval including dissemination of invoices via email to all faculty/staff on date received.
3. Maintain an A/P tracker of all invoices to ensure timely payment to vendors.
4. Performs all actions related to the processing of invoices from receipt to submission for payment
5. Provide Business Office reception desk coverage.
6. Complete other invoice management duties as assigned. 
7. Monthly review and reconciliation of all vendor statements. 

Travel Administration – Perform all duties related to travel requests including, but not limited to: 

1. Process Travel Request via the Online Travel System and verify/confirm department/billing codes are correct.
2. Ensure all Travel Requests are submitted 
3. Manage the Online Travel System and provide one-on-one Travel request training upon request from Faculty/Staff.
4. Update department/billing codes in the travel system as needed.
5. Review online calculations for Travel requests, ensure system generated calculation is correct, and update rates as set by OSBM annually. 
6. Review travel requests for accuracy, initiate approval or denial and process all approved requests via Travel accounting report. 
7. Review all travel expenses charged to Purchasing Card (Visa).
8. Assist faculty/staff with Travel via online Travel system as requested
9. Provide one-on-one Travel request training upon request from Faculty/Staff
10. Complete other travel administration duties as assigned. 

Purchase Card Administration – Perform all duties related to P-Card Administration including, but not limited to: 

1. Process all requests related to P-Cards ensuring receipt of required approvals
2. Serve as the subject matter expert for all P-Card inquiries and issues to be resolved. 
3. Reconcile the monthly P-card expense report and research all outstanding transactions.
4. Collaborate with the Institutional, County and State Accountants to ensure all transactions are posted accurately monthly. 

Must complete mandatory training and other duties assigned.

 Qualifications and Work Experience:

Associates Degree or higher is required

Work Experience:

3 Years of work experience in an accounting/finance function is preferred.

 Knowledge, Skills, Abilities, and Supplemental Information:

1. Evidence of strong interpersonal skills, organizational skills, and effective oral and written communication/public relation skills.
2. Excellent problem-solving and critical-thinking skills.
3. Ability to manage multiple tasks and meet deadlines.
4. Ability to think creatively and put ideas into action.
5. Ability to make presentations to large audiences.
6. Excellent computer skills as evidenced by experience with at least one data analysis/business intelligence software product (such as Informer, Colleague) and competence with Microsoft Office products, including Excel and Word.
7. Personal integrity, honesty, and the ability to maintain confidentiality.
8. Understanding of the mission, goals, and objectives of a community college.
9. A strong collaborator and team focused professional

Physical Demands:

  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The physical and mental demands described as follows are representative of those that must be met by an employee in performing the essential functions of this job:

• Ability to sit and/or stand for long periods of time.
• Ability to lift, at times, 10 lbs.
• Good eye/hand dexterity.

Normal Working Hours:  

A minimum of a 40-hour work week as determined by the supervisor to allow the employee to fulfill the assigned duties and responsibilities, including occasional evening and weekend hours. Summer schedules may vary to enable four-day or four-and-one-half-day work weeks.