Do Great Things! Durham Technical Community College is hiring an Accounts Payable Analyst in the Finance Department. Overall, responsibilities include managing invoices, processing travel requests, and processing P-Card requests. Other duties include managing the online travel system, updating department/billing codes, reviewing calculations, initiating approval or denial, reviewing travel expenses charged to the Purchasing Card, providing travel request training, serving as a subject matter expert for inquiries and issues, reconciling the monthly P-card expense report, and collaborating with accountants to ensure accurate posting of transactions.

Examples of Duties

• Receives, reviews and processes all invoices for payment.
• Performs all data recording functions required to complete Accounts Payable processes.
• Reviews and posts all vendor and student reimbursement vouchers
• Must complete all mandatory work related and professional development training.

Invoice Management

1. Stamp and date all incoming mail and distribute to Business Office personnel.
2. Receive, date stamp, and prepare invoices for approval including the dissemination of invoices via email to all faculty/staff on date received.
3. Maintain an A/P tracker of all invoices to ensure timely payment to vendors.
4. Collaborates with departments on the approval of invoices for accurate processing
5. Performs all actions related to the processing of invoices in preparation of payment

Invoice and Voucher Analysis

1. Performs data recording of accounts payable invoices as received.
2. Ensures a three-part match of the invoice, purchase order, and approval of payment.
3. Reviews the voucher register for 100% accuracy prior to printing checks.
4. Ensures all expenditures are in accordance with all college and state policies and procedures.
5. Reviews and approves Student Reimbursement vouchers prior to electronic transfer.
6. Responsible for the consistent review of vendor statements to ensure all payments have been properly credited to accounts

Payment Administration

1. Ensures the accurate data entry and verification for check and ACH requests for all funds
2. Prepares an ACH spreadsheet for Accountants for echecks reconciliations
3. Tracks all utility payments (lights, water, gas, internet, cable) and monthly lease billings to ensure on time payments
4. Processes, tracks and stores voided check requests
5. Ensures the timely mailing of all checks
6. Maintains inventory for check stock and envelopes
7. Works directly with vendors to rectify payment discrepancies and outstanding balance issues
8. Processes all Financial Aid disbursements, daily Accounts Receivables check requests and other cashiering payment requests in a timely manner
9. Ensures the timely filing of payments with appropriate AP Documentation for ease of access for business and audit purposes
10. Performs all essential duties to ensure the timely submission of the monthly Sales and Use Tax Report
11. Collaborates with the Procurement Team to ensure the timely processing and issuance of 1099 statements at the close of the calendar year to meet federally regulated guidelines.

Complete all other tasks as assigned by the Assistant Vice President or Vice President including, but not limited to the documentation of Business Office Standard Operating Procedures and front desk back-up as needed.

Minimum Qualifications

Associates Degree in Accounting, Finance, Business, or related field is required. 

Work Experience:
Three years of experience in Accounting, Business Administration, Accounts Payables, or related fields is required.

Supplemental Information

1. High level of attention to detail and analysis. 
2. Excellent problem-solving, critical-thinking, interpersonal, and organizational skills
3. Effective oral and written correspondence, and public relations skills.
4. Ability to manage multiple tasks and meet deadlines while serving a diverse population of peers
5. Personal integrity, honesty, and the ability to maintain confidentiality.
6. Ability to develop and make presentations to large audiences.
7. Must be able to work well under pressure
8. A strong collaborator and team focused professional
9. Experience and high-level proficiency with Accounts Payable and software applications (e.g. Colleague or Banner and Office 365 products)
10. Understanding of the mission, goals, and objectives of a community college.

Physical Demands:

  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The physical and mental demands described as follows are representative of those that must be met by an employee in performing the essential functions of this job:

• Ability to sit and/or stand for long periods of time.
• Ability to lift, at times, 10 lbs.
• Good eye/hand dexterity.

Normal Working Hours:  

A minimum of a 40-hour work week as determined with the supervisor to allow the employee to fulfill the assigned duties and responsibilities, including occasional evening and weekend hours. Summer schedules may vary to enable four-day or four-and-one-half-day work weeks. 

Agency

Durham Technical Community College

Address

1637 East Lawson Street

Durham, North Carolina, 27703

Phone

919-536-7244-5101

Website

https://www.durhamtech.edu/