Accounts Payable Technician

Accounts Payable Technician

Employer

Cape Fear Community College
411 North Front Street
Wilmington, NC 28401
Phone: 910-362-7000

Job Location

Wilmington, NC

Salary/Grade

$3107 per month

Benefits

Full Time Benefits

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Thursday, November 3, 2022
Closes: Tuesday, January 31, 2023

Target Start Date

Monday, November 28, 2022

Expected Work Hours

FT

Employment Type

Full Time

Minimum Qualifications

Minimum Education:

  • Associate’s degree required.

 

Minimum Experience:

 

  • Two years of increasingly responsible experience in the maintenance of financial and accounting records.

Preferred Qualifications

None

Position Description

DEFINITION:

 

To perform a variety of technical and accounting duties involving the processing, maintenance, and review of financial records involving accounts payable and purchasing transactions; and to perform a variety of general clerical activities.

 

SUPERVISION RECEIVED AND EXERCISED:

 

  • Receives general supervision from the Director, Budgeting and management staff.
  • Exercises no supervision

 

Duties & Responsibilities (Essential Functions)

 

ESSENTIAL AND OTHER IMPORTANT FUNCTION STATEMENTS:

Essential and other important responsibilities and duties may include, but are not limited to, the following:

 

Essential Functions:

 

  • Perform a variety of technical and clerical accounting work in the processing, maintenance, and review of financial records involving accounts payable and purchasing transactions; process all corresponding paperwork while ensuring its accuracy and completeness.

 

  • Verify and match invoices with purchase orders and receiving slips; ensure accuracy of documents. Interact with appropriate personnel, departments and vendors as needed to resolve discrepancies and fulfill job responsibilities; assist staff with completion of forms when appropriate. 

 

  • Ensure that credits are received for returned items and process payments.

       

  • Access and operate computer accounting systems and associated modules while processing accounts payable transactions regarding state, county and institutional funds.

 

  • Post transactions to appropriate journal and ledger accounts; review entries for accuracy and completeness; prepare voucher packets and obtain appropriate signatures of approval; print checks and log corresponding check numbers in a log book and have it approved.
     
  • Release checks after verifying the availability of funds and confirm that State and Institutional disbursements have been entered in ‘Positive Pay.’

 

  • Monitor cash balances at all times and voucher clearing accounts as needed; balance travel advance account monthly

 

  • Verify travel expense claims; verify signatures and legitimacy of claims; receipts, invoices, and statements; post travel expenses to the appropriate accounts.

 

  • Prepare student refund, financial aid and scholarship checks weekly in coordination with Business Services Accountant and Financial Aid Department and issue replacement checks for those that are reported lost after following the appropriate procedures.

 

  • Pay sales tax monthly by the due date and follow the procedures necessary to escheat checks yearly.

 

  • Provide input in development and updating of accounts payable and purchasing policies and procedures.

 

  • Participate in the maintenance of files.

Other Important Functions:

 

  • Assist with cashiering activities as necessary.
  • Assist with student registration process as assigned.
  • Receive, sort and organize a variety of financial documents including invoices; review documents received for accuracy and completeness.
  • Assist in maintaining appropriate supplies of checks, office supplies and materials; order new checks, supplies and materials as necessary.
  • Distribute and help college staff with facsimiles as needed.
  • Review records annually; transfer outdated records to vault; shred records as appropriate.
  • Perform related duties and responsibilities as required.

 

 

Qualifications

 

QUALIFICATIONS:

 

Knowledge of

 

  • Modern office procedures, methods and computer equipment.
  • Basic arithmetic.
  • Principles and practices of accounting.
  • Basic principles and procedures of record keeping
  • Principles and procedures of purchasing and accounts payable.

 

Ability to:

 

  • Perform a variety of technical and clerical accounting work involving the processing, maintenance, and review of financial records.
  • Operate a personal computer, calculator, computer terminal and other office equipment.
  • Maintain a variety of records and files.
  • Work independently in the absence of supervision.
  • Type at a speed necessary for successful job performance.
  • Perform routine arithmetic calculations with speed and accuracy.

 

  • Understand and carry out oral and written instructions.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain cooperative working relationships with those contacted in the course of work.

 

  • Maintain effective audiovisual discrimination and perception needed for:
  1. Making observations
  2. Reading and writing 
  3. Communicating with others
  4. Operating assigned equipment
  5. Handling varied tasks simultaneously

 

  • Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
  1. Standing or sitting for extended periods of time
  2. Operating assigned equipment
  3. Handling varied tasks simultaneously
  4. Bending, stooping, climbing, or lifting 50 pounds

 

  • Maintain mental capacity, which allows the capability of:
  1. Making sound decisions
  2. Responding to questions
  3. Demonstrating intellectual capabilities

 

 

EXPERIENCE AND TRAINING GUIDELINES:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

 

Minimum Education:

  • Associate’s degree required.

 

Minimum Experience:

 

  • Two years of increasingly responsible experience in the maintenance of financial and accounting records.

 

Supplemental Information

 

Special Instructions to Applicants: 

  • This position REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS be submitted in addition to the application. Please have these documents ready to upload when applying. 
  • Candidates are required to submit OFFICIAL TRANSCRIPTS for all degrees obtained prior to their first day of work or hire date. If the highest level of education is a High School diploma or equivalent, proof of completion is required. 
  • Candidates who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Baccalaureate or Master's degree conferred by a regionally accredited college or university in the United States.  

How to Apply

Apply online at CFCC Careers Page

Job Post Contact

Anne W. Smith
Director of Human Resources
Cape Fear Community College
411 N. Front Street, Wilmington, NC 28401
http://cfcc.edu/hr
Phone: 910-362-7028 
Email: asmith@cfcc.edu