Accounts Payable/Travel Technician

Accounts Payable/Travel Technician

Employer

Pitt Community College
1986 Pitt Tech Road
Winterville, NC 28590
Phone: 252-493-7200

Job Location

Pitt Communtiy College (Main Campus)

Salary/Grade

$29,148 -35,186 annually

Benefits

State of NC

Job Category

  • Executive/Administrative/Managerial

Application Period

Opens: Sunday, June 14, 2020
Closes: Friday, July 3, 2020

Target Start Date

Monday, July 6, 2020

Expected Work Hours

8am-5pm M-F

Reports to

Staff Accountant

Employment Type

Full-Time

Minimum Qualifications

Associate’s degree with course work emphasis in business administration or accounting or related field; supplemented by one to two years’ experience in accounting; or an equivalent combination of education, training, and experience.

Preferred Qualifications

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED

Physical Requirements:  Must be physically able to operate a variety of automated office machines including computers, typewriters, calculators, printers, copiers, etc. Must be able to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time.

Data Conception:  Requires the ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communication:  Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving instructions, assignments and/or directions from supervisors.

Language Ability:  Requires the ability to read invoices, timesheets, leave vouchers, forms, etc. Requires the ability to prepare reports, correspondence, receipts, checks, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak before groups of people with poise, voice control and confidence.

Intelligence:  Requires the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations.

Verbal Aptitude:  Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions.  Must be able to communicate effectively and efficiently in standard English and government accounting terminology.

Numerical Aptitude:  Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine percentages and decimals and may require ability to utilize principles of fractions and/or interpret graphs.

Form/Spatial Aptitude:  Requires the ability to inspect items for proper length, width and shape.

Motor Coordination:  Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment.

Manual Dexterity:  Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc.  Must have minimal levels of eye/hand/foot coordination.

Color Discrimination and Visual AcuityRequires the ability to differentiate colors and shades of color; requires the visual acuity to determine depth perception, peripheral vision, inspection for small parts; preparing and analyzing written or computer data, etc.

Interpersonal Temperament:  Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress.

Physical Communication:  Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear)

 

PERFORMANCE INDICATORS

Knowledge of Job: Has thorough knowledge of the methods, policies, and procedures of the Administrative Services Department as they pertain to the performance of duties of the Accounts Payable Technician/Travel Technician. Has considerable knowledge of the methods, procedures, and policies of Pitt Community College as they pertain to the performance of the essential duties. Has working knowledge of principles and practices of record keeping, accounting, reimbursing travel expenses, and preparing reports. Has working knowledge of the laws, ordinances, standards, and regulations pertaining to the essential duties and responsibilities of the position. Has working knowledge of the organization of the department, and of related departments and agencies. Has clear knowledge of any occupational hazards and adheres to any safety precautions inherent in performing the essential functions of the work. Has working knowledge of terminology and related professional languages used within the department as they pertain to work responsibilities. Is skilled in the operation of common office machines, including popular computer-driven word processing, spreadsheet, and file maintenance programs. Is able to compute figures rapidly and accurately. Is able to prepare records and reports. Has knowledge of how to maintain cooperative and effective relationships with intra- and interdepartmental personnel, as well as any external entities with which position interacts.

Quality of Work: Maintains high standards of accuracy in performing duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains quality communication and interaction with intra- and interdepartmental personnel, and any external entities with which position interacts.

Quantity of Work: Performs described Essential Functions and related assignments efficiently and effectively in a manner to produce a quantity of work which consistently meets established standards and expectations.

Dependability: Assumes responsibility for completion of assigned functions. Completes assigned work within established deadlines in accordance with directives, policies, standards, and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human and conceptual areas.

Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides sufficient notice to upper management with respect to vacation time and leave requests.

Initiative and Enthusiasm: Exhibits an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished, and initiates appropriate and acceptable action for the completion of work with a minimum of supervision and instruction.

Judgment: Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identification of alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advisement where appropriate, and researches issues, situations, and alternatives prior to exercising judgment.

Cooperation:  Accepts supervisory and managerial instruction and direction, and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences is justified, i.e., poor communications, variance with established policies and procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation both intra- and interdepartmentally.

Relationships with Others: Shares knowledge with managers, supervisors and co-workers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships both intra- and interdepartmentally, and with external entities with whom position interacts. Tactfully and effectively handles requests, suggestions, and complaints in order to establish and maintain good will. Emphasizes the importance of maintaining a positive image.

Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion for work elements, and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.

Safety and Housekeeping: Adheres to all established safety and housekeeping standards, to include regulatory entities. Ensures such standards are not violated.

Acknowledgements: The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. 

Position Description

ESSENTIAL JOB FUNCTIONS Verifies invoices and enters information into the computer to create vouchers for checks to be printed. Verifies that invoice, PO and all other supporting documentation are attached to check copy in Softdocs. Prepares and processes IRS 1099 statements to appropriate vendors. Prepares and maintains month end reports. Gathers and processes data necessary for sales and use tax report. Reports taxes due to Department of Revenue. Tracks and processes bi-annual sales tax refund for the PCC Foundation. Receives, verifies, and processes all student and employee travel reimbursements and travel advances according to state regulations. Maintains travel advance log for all travel advances. Maintains files on all construction projects; prepares monthly reimbursement forms and distributes to proper agency as related to construction projects; verifies end-of-month reports to relative construction funds. Cross-trains with the Accounting Technician; serves as back up as needed. Receives and/or reviews various records and reports including invoices, various other records, reports, memos, correspondence, etc. Refers to policy and procedure manuals, computer manuals, codes / laws / regulations, publications and reference texts, etc. Operates and maintains a variety of standard office machines and equipment including calculator, computer, printer, typewriter, copier, and check signing machine. Interacts and communicates with various groups and individuals including immediate supervisor, co-workers, staff, and the general public. Assists with cashiering duties during registration and pre-registration procedures. Performs related duties as directed.