Administration Assistant - Career Programs

SALARY:$31,800.00 - $33,000.00 Annually

DIVISION:Instruction

DEPARTMENT:Career Programs

OPENING DATE:02/02/23

CLOSING DATE:02/17/23 05:00 PM

OCCUPATIONAL SUMMARY:

The Administrative Assistant- Career Programs performs a range of clerical, technical and administrative support duties in support of Career Programs. This position maintains current knowledge of appropriate college and departmental policies to ensure the efficiency of the department. 

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Provides excellent customer service and assistance to internal and external customers through walk-in, telephone and email
• Provides general administrative support to include preparation of memorandums, correspondence, minutes and reports
• Assists with Colleague updates to assigned course schedules as requested or assigned
• Assists with the payroll process and input requirements for department personnel to include adjuncts, overloads, stipends, etc.
• Assists with the maintenance and reporting requirements of the departmental budget
• Assists with the collection, analysis and reporting of data as assigned
• Monitors and conducts inventories pertaining to equipment and supplies and contacts appropriate individuals for equipment maintenance
• Performs requisition requests to order supplies and materials
• Assists with the preparation of travel requests, submissions and final settlements
• Participates in appropriate committees and task forces as assigned
• Performs other job-related duties and projects as assigned in support of the College's mission, core values and goals

MINIMUM QUALIFICATIONS:

High school diploma or equivalent.

Two (2) years' experience in an office environment performing administrative tasks.

Preferred:
Associate's degree from a regionally accredited institution of higher learning.
 

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge

• Knowledge of modern office procedures, methods and computer equipment and software
• Intermediate knowledge of clerical processes and procedures and standard office procedures; practices and equipment
• Intermediate knowledge of report preparation
• Intermediate knowledge of record controls
• Knowledge of customer service principles

 
 
Skills

• Advanced computer skills and technical proficiency in Microsoft Office applications
• Effective verbal, listening and written communications skills
• Attention to detail and high level of accuracy
• Interpersonal skills with proven ability to work in a team environment

 
Abilities

• Ability to record, compile, analyze and summarize data
• Ability to analyze situations and exercise sound judgment in making decisions
• Ability to display tact and poise at all times
• Ability to handle confidential information with absolute discretion
• Ability to communicate effectively both verbally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work
• Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels

APPLICATIONS MAY BE FILED ONLINE AT:
https://www.schooljobs.com/careers/cravencc/jobs/3901055/administration-assistant-career-programs

800 College Court
New Bern, NC 28562
252-638-7335

hr@cravencc.edu

Position #2023-00004
ADMINISTRATION ASSISTANT - CAREER PROGRAMS
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