Administrative Assistant

Administrative Assistant


Cleveland Community College
137 South Post Road
Shelby, NC 28152
Phone: 704-669-6000

Job Location

Shelby, NC


Based on experience, Salary range $34,320 to $51,480


Full Time Benefits

Job Category

  • Clerical

Application Period

Opens: Tuesday, May 21, 2024
Closes: Friday, June 7, 2024

Target Start Date

Tuesday, July 2, 2024

Expected Work Hours

Monday through Friday 40 hours

Reports to

Director of Physical Plant

Employment Type

Full-time 12 month

Minimum Qualifications

  • High school diploma/GED required.
  • Minimum of 8 years of experience in accounting, plant/facilities operations, or relevant field is required.

Skills and Abilities

  • Ability to work effectively and collegially with others.
  • Ability to use productivity software, including a general knowledge of word processors and spreadsheets, the ability to send and receive email, and to complete and submit electronic forms.
  • Employees are expected to perform essential computer skills (log on/off a computer, manage and organize files, print/scan forms using a copier, maintain and recall secure passwords and change password(s) routinely per College procedures).
  • Excellent oral and written communication skills.
  • Provide exceptional customer services with people internal and external to the institution.
  • Effectiveness in the following College organizational competencies:
    • Translating College purpose, values, and vision into organizational action
    • Collaborating and facilitating
    • Creating and innovating
    • Anticipating and responding to change
    • Providing vision and leadership
  • Familiarity with and appreciation for the mission of a comprehensive community college.
  • Flexible and adapts to change.
  • Ability to multi-task with multiple departments and activities of others.

Preferred Qualifications

  • Associate Degree from a regionally accredited institution in Business or a related field is preferred.
  • Ellucian/Colleague experience in community college environment preferred.

Position Description

The Administrative Assistant, reporting to the Director of Physical Plant, provides administrative support for all operations related to Plant Maintenance and overall day-to-day activities.

Essential Duties Summary

  • Provide office support including Microsoft Office processing, data entry, database management, Colleague use, greeting public, answering telephones, taking messages, and working collaboratively with others.
  • Create and maintain a listing of suppliers and vendors who provide products and services to the College. This includes assisting these providers with registrations into the E-Procurement system for creating accurate purchase orders in compliance with State Purchase and Contract regulations and procedures. This includes being or becoming proficient in the State’s guidelines and policies related to all purchasing.
  • Provide administrative support to Director and Maintenance employees.
  • Organize and schedule appointments for the department.
  • Maintain records for accurate departmental inventories.
  • Use College software applications to procure goods and services.
  • Manage and create informal contracts for minor projects requiring external contractor agreements.
  • Check mail daily and distribute to each staff members mailbox.

How to Apply

Interested candidates must complete the online employment application via PeopleAdmin. Candidates can apply by accessing or by clicking the position title above.

Contact Allen Kniceley, Director of Human Resources and Organizational Development,, 704-669-4037.


Job Post Contact

Allen Kniceley