Administrative Assistant - Arts and Sciences

Administrative Assistant - Arts and Sciences

Employer

Rockingham Community College
215 Wrenn Memorial Road
Wentworth, NC 27375
Phone: 336-342-4261

Salary/Grade

Commensurate with experience and education

Benefits

Yes

Job Category

  • Clerical

Application Period

Opens: Tuesday, February 18, 2020
Closes: Monday, August 3, 2020

Target Start Date

Tuesday, February 18, 2020

Expected Work Hours

M-Th 8 am-5 pm; F 8 am-3 pm

Employment Type

Full-Time Staff

Minimum Qualifications

Associate Degree from a nationally accredited institution

  • Excellent written and oral communication skills
  • Excellent organizational skills
  • Proficient in technologies and programs commonly used in collegiate courses such as email, Adobe Reader, Microsoft Office products
  • Ability to work effectively and collegially with others
  • Ability to respond to change

Must be physically able to perform job duties.

Preferred Qualifications

  • Associate degree in Business, Information Technology, Office Systems or related field
  • North Carolina Community College System administrative work experience
  • Experience with Ellucian/Colleague administrative information system

Position Description

This position will work collaboratively with the dean, faculty and the staff of the Arts and Science division to serve as the administrative assistant for the division and assigned building(s). The administrative assistant is responsible for providing administrative support for credit and non-credit programs, program faculty and professional staff in the division.

General Support

  • Provide administrative support for the dean, faculty, and staff of the division, including but not limited to, the Humanities and Science Buildings
  • Serve as primary point of contact for assigned building(s)
  • Create and maintain filing systems, both electronic and physical
  • Assist with communication and coordination of students, faculty, staff and visitors for the assigned building(s)
  • Perform general office support to the division, including sorting and distributing mail; maintaining files—both hardcopy and e-copy; supervise the use and maintenance of office machines and supplies, maintain appropriate inventory records; process purchase requests and invoices; coordinate the copy requests of faculty with print services
  • Work to resolve in a positive way student issues in the absence of the dean, faculty and staff
  • Assist with design and maintenance of bulletin boards and other promotional material
  • Participate in College committees and initiatives as requested to support the College and Division’s mission
  • Manage records and maintain the confidentiality of information and privacy of employees at all levels within the Division and College
  • Coordinate arrangements for travel by generating and routing paperwork in accordance with college processes
  • Coordinate meetings with internal and external stakeholders by preparing agendas and recording meeting minutes
  • Works collaboratively with part time faculty and staff for seamless communication, assistance and learner support
  • Assist with preparation of spreadsheets, presentations, and other support materials
  • Work with division personnel to input and maintain accurate course schedule information
  • Perform data entry and maintain/update information in campus systems
  • Assist with training, coordinating and scheduling of work study student(s)

Faculty Support

  • Assist with advisement, registration, and new student orientation
  • Collaborate with faculty and staff for the publication and posting of faculty work schedules
  • Assist with duplication and dissemination of information for part-time faculty or part-time staff
  • Prepare mailroom/work room area for day, afternoon and evening instruction
  • Assist with maintenance and review of program specific requirements to internal and external stakeholders
  • Assist with classroom assignments and coverage of classes for faculty

Data and Record Management

  • Assist staff with the collection and documentation of part-time faculty employment information
  • Maintain electronic records for courses, retention efforts, learning assistance tracking and other student success initiatives
  • Assist with collection and compilation of data related to courses and services
  • Monitor paperwork completion, submission, and accuracy of faculty, to include part-time faculty
  • Assist with generating and distributing reports from a variety of electronic resources, to include departmental budgets
  • Process monthly division payroll for part-time faculty and part-time staff
  • Work collaboratively with the Institutional Effectiveness department to develop data reports for the dean, professional staff and faculty
  • Assist dean with tracking and documenting instructional flex leave or missed class time
  • Assist dean with tracking and documenting instructional missed class forms, reconciling to college operational hours (example: inclement weather missed instructional times/days)
  • Assist dean with assignment of office keys for faculty and staff within the division

Division Specific Duties

  • Perform data entry using Ellucian/Colleague administrative information system for faculty, staff, dean, and other instructional and professional staff
  • Support institutional accreditation efforts
  • Assist with the submission of the Institution Class Report (ICR) by reviewing attendance rosters
  • Assist with compliance review by reviewing learning management system statistics

Perform other duties as assigned

How to Apply

Please complete an online application at https://employment.rockinghamcc.edu/postings/558.

Job Post Contact

Joy Chappell
Director of Human Resources
(336) 342-4261, ext. 2265
chappellj@rockinghamcc.edu