Administrative Assistant, Arts & Sciences

Administrative Assistant, Arts & Sciences


Asheville-Buncombe Technical Community College
340 Victoria Road
Asheville, NC 28801
Phone: 828-398-7900

Job Location

Asheville-Buncombe Technical Community College

Asheville, North Carolina 28801


Salary: $30,888 - $34,746; Total Compensation: $46,524 - $51,456



Job Category

  • Clerical

Application Period

Opens: Wednesday, October 23, 2019
Closes: Monday, November 4, 2019

Target Start Date

Monday, December 2, 2019

Expected Work Hours

Monday - Friday, 8:00 a.m. - 5:00 p.m. with overtime on occasion

Reports to

Dean, Arts & Sciences

Employment Type

Full Time Regular

Minimum Qualifications

1. Associate’s degree;
2. Three years of full-time or equivalent administrative assistant experience.

Preferred Qualifications

1. Experience in an administrative support position related to Instructional Services;
2. Experience with Colleague software;
3. Experience in a high volume office setting;
4. Microsoft Office Specialist Certification;
5. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.

Position Description

Job Description Summary

Performs administrative assistant support duties for the Arts & Sciences Division and the Dean of Arts & Sciences.


1. Schedules development including inputting the schedule into Colleague for eleven departments, inputting staff, and updating schedule to reflect changes, additions, and cancellations. Provides telephone and receptionist services; prepares and follows up on work orders related to building maintenance and IT issues.
2. Uses of a variety of software to facilitate the operation of the division including Microsoft Office, Colleague, E-Procurement, WebAdvisor, R25, PeopleAdmin, NEOGOV, and School Dude.
3. Keeps up-to-date on all policies and procedures.
4. Compiles and files the payroll requests for part-time instructors, staff, and student workers.
5. Schedules appointments and pleasantly and professionally interact with visitors.
6. Prepares faculty workload report for full-time and part-time faculty, and adjunct agreements payroll requests.
7. Coordinates catalog proofs and changes with the Dean’s office and Department Chairs.
8. Maintains the division webpage, maintains division webpage directory, and takes chair and division meeting minutes.
9. Maintains the mailroom: stocks paper, checks and distributes mail twice daily, stocks supplies.
10. Stocks the classrooms with materials and maintains the division pathways display.
11. Maintains the building bulletin boards for inappropriate or outdated items.
12. Handles E-procurement orders.
13. Performs regular office management functions.
14. Contributes to the College Vision, Mission, Values, and Welcoming College statement.
15. Supports workforce diversity in all its aspects.
16. Performs other duties as assigned.

Job Post Contact

Jobs Website:

HR Main Phone: 828-398-7114