Administrative Assistant - Arts & Sciences PT

Administrative Assistant - Arts & Sciences PT


Craven Community College
800 College Court
New Bern, NC 28562
Phone: 252-638-7200

Job Location

800 College Ct

New Bern, NC 28562


$15.00 per hour


Part time benefits, per college website

Job Category

  • Clerical

Application Period

Opens: Monday, May 6, 2024
Closes: Friday, May 24, 2024

Target Start Date

Thursday, August 1, 2024

Expected Work Hours

29 hours/week

Reports to

Dean of Arts & Sciences

Employment Type

Part Time Regular

Minimum Qualifications

High school diploma or equivalent.

Two (2)  years' experience in an office environment performing administrative tasks.

Preferred Qualifications

Associate's degree from a regionally accredited institution of higher learning. 

Position Description

Occupational Summary

The Administrative Assistant performs a range of clerical, technical and administrative support duties in support of the Arts & Sciences department. This position maintains current knowledge of appropriate college and departmental policies to ensure the efficiency of the department.

Essential Duties & Responsibilities


  • Provides excellent customer service and assistance to internal and external customers through walk-in, telephone and email
  • Computes, inputs, and issues contracts for adjunct instructors including receiving signed contracts within appropriate payroll deadlines
  • Provides general administrative support including preparation of memorandums, correspondence, minutes, reports, purchase requisitions, and check requests
  • Performs data entry entering information and updates into computerized programs
  • Initiates electronic forms to process new hires for the department
  • Maintains faculty textbook inventory list and library
  • Collects and analyzes data; runs, maintains and audits various reports and records
  • Maintains the Arts & Sciences Room Outlook Calendar
  • Assists with summer camps as assigned
  • Performs other job-related duties and projects as assigned in support of the College's mission, core values and goals

Knowledge, Skills and Abilities


  • Intermediate knowledge of clerical processes and procedures and standard office procedures; practices and equipment
  • Intermediate knowledge of report preparation
  • Intermediate knowledge of record control


  • Advanced computer skills and technical proficiency in Microsoft Office applications
  • Effective verbal, listening and written communications skills
  • Attention to detail and high level of accuracy
  • Highly effective planning, coordination and organizational skills to meet work deadlines
  • Interpersonal skills with proven ability to work in a team environment


  • Ability to record, compile, analyze and summarize data
  • Ability to analyze situations and exercise sound judgment in making decisions
  • Ability to display tact and poise at all times
  • Ability to handle confidential information with absolute discretion
  • Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforces, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels

Job Post Contact

Craven Community College