Occupational Summary

The Administrative Assistant performs a range of clerical, technical and administrative support duties in support of the Arts & Sciences department. This position maintains current knowledge of appropriate college and departmental policies to ensure the efficiency of the department.

Essential Duties & Responsibilities

• Provides excellent customer service and assistance to internal and external customers through walk-in, telephone and email
• Computes, inputs, and issues contracts for adjunct instructors including receiving signed contracts within appropriate payroll deadlines
• Provides general administrative support including preparation of memorandums, correspondence, minutes, reports, purchase requisitions, and check requests
• Performs data entry entering information and updates into computerized programs
• Initiates electronic forms to process new hires for the department
• Maintains faculty textbook inventory list and library
• Collects and analyzes data; runs, maintains and audits various reports and records
• Maintains the Arts & Sciences Room Outlook Calendar
• Assists with summer camps as assigned
• Performs other job-related duties and projects as assigned in support of the College's mission, core values and goals

Knowledge, Skills and Abilities

Knowledge

• Intermediate knowledge of clerical processes and procedures and standard office procedures; practices and equipment
• Intermediate knowledge of report preparation
• Intermediate knowledge of record control

 
Skills

• Advanced computer skills and technical proficiency in Microsoft Office applications
• Effective verbal, listening and written communications skills
• Attention to detail and high level of accuracy
• Highly effective planning, coordination and organizational skills to meet work deadlines
• Interpersonal skills with proven ability to work in a team environment

 
Abilities

• Ability to record, compile, analyze and summarize data
• Ability to analyze situations and exercise sound judgment in making decisions
• Ability to display tact and poise at all times
• Ability to handle confidential information with absolute discretion
• Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforces, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels