Administrative Assistant - Arts & Sciences PT
Employer
Craven Community College
800 College Court
New Bern, NC 28562
Phone: 252-638-7200
Job Location
800 College Ct
New Bern, NC 28562
Salary/Grade
$15.00 per hour
Benefits
Part time benefits, per college website
Job Category
- Clerical
Application Period
Opens: Monday, May 6, 2024
Closes: Friday, May 24, 2024
Closes: Friday, May 24, 2024
Target Start Date
Thursday, August 1, 2024
Expected Work Hours
29 hours/week
Reports to
Dean of Arts & Sciences
Employment Type
Part Time Regular
Minimum Qualifications
High school diploma or equivalent.
Two (2) years' experience in an office environment performing administrative tasks.
Preferred Qualifications
Associate's degree from a regionally accredited institution of higher learning.
Position Description
Occupational Summary
The Administrative Assistant performs a range of clerical, technical and administrative support duties in support of the Arts & Sciences department. This position maintains current knowledge of appropriate college and departmental policies to ensure the efficiency of the department.
Essential Duties & Responsibilities
- Provides excellent customer service and assistance to internal and external customers through walk-in, telephone and email
- Computes, inputs, and issues contracts for adjunct instructors including receiving signed contracts within appropriate payroll deadlines
- Provides general administrative support including preparation of memorandums, correspondence, minutes, reports, purchase requisitions, and check requests
- Performs data entry entering information and updates into computerized programs
- Initiates electronic forms to process new hires for the department
- Maintains faculty textbook inventory list and library
- Collects and analyzes data; runs, maintains and audits various reports and records
- Maintains the Arts & Sciences Room Outlook Calendar
- Assists with summer camps as assigned
- Performs other job-related duties and projects as assigned in support of the College's mission, core values and goals
Knowledge, Skills and Abilities
Knowledge
- Intermediate knowledge of clerical processes and procedures and standard office procedures; practices and equipment
- Intermediate knowledge of report preparation
- Intermediate knowledge of record control
Skills
- Advanced computer skills and technical proficiency in Microsoft Office applications
- Effective verbal, listening and written communications skills
- Attention to detail and high level of accuracy
- Highly effective planning, coordination and organizational skills to meet work deadlines
- Interpersonal skills with proven ability to work in a team environment
Abilities
- Ability to record, compile, analyze and summarize data
- Ability to analyze situations and exercise sound judgment in making decisions
- Ability to display tact and poise at all times
- Ability to handle confidential information with absolute discretion
- Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforces, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels
How to Apply
Job Post Contact
Craven Community College