Administrative Assistant, Assistant Vice President Academic Affairs

Administrative Assistant, Assistant Vice President Academic Affairs


Pitt Community College
1986 Pitt Tech Road
Winterville, NC 28590
Phone: 252-493-7200

Job Location

Greenville, NC


28148 - 35186



Job Category

  • Professional

Application Period

Opens: Wednesday, September 13, 2017
Closes: Sunday, September 24, 2017

Target Start Date

Wednesday, September 13, 2017

Expected Work Hours


Reports to

AVP, Academic Affairs

Employment Type


Minimum Qualifications

Associate Degree in business administration or administrative office technology with three to five years of secretarial experience preferably in a community college environment; or any equivalent combination of training and experience which provides the required skills, knowledge, and abilities. Must type at the corrected rate of seventy words per minute.

Preferred Qualifications

see minimum

Position Description

Under limited supervision, provides highly responsible administrative assistance and secretarial support to the Assistant Vice President of Academic Affairs of the College.  Manages and coordinates all office communications and performs other administrative and secretarial duties in support of the office.  Reports to the Assistant Vice President for Academic Affairs.

In addition, serves as State Authorization Compliance Officer.


 Specific Duties and Responsibilities:

Performs administrative, secretarial, and clerical duties in support of the Assistant Vice President of Academic Affairs which includes but is not limited to managing the office and project calendars; scheduling meetings, making travel arrangements, maintaining the travel log; making P-Card transactions and maintaining the P-Card log; purchasing for the Program of Study (POS) Coordinator, the Facilities Scheduling Supervisor, and the AVP through E-Procurement; creating meeting agendas, taking minutes, compiling and composing correspondence, typing all confidential documents; creating and maintaining a paperless filing system; and  maintains office and department budget.

Maintains a PCC Adjunct Faculty Spreadsheet

Maintains electronic files of PCC Faculty Teaching Schedules (Door Schedules) and Syllabi

Maintains electronic notebooks for all direct reports to the AVPAA

Assigns proper budget codes; runs monthly budget reports for all direct reports; shares reports with the AVPAA; completes budget transfers as necessary

Prepares staff requests for evaluations

Keeps administrative code book up-to-date

Oversees compliance, with relation to State Authorization which requires the ability to read and interpret statutes regarding operation and licensure in states other than North Carolina. Prepares and maintains compliance documents related to State Authorization and responsible for distribution of changes to those compliance documents.

Operates and utilizes office equipment and supplies including scanner, computer, copier, calculator, and general office supplies

Provides direction/assistance for students and others
Cross-trains with the Program of Study Coordinator and the Facilities Scheduling Supervisor

Performs other related duties as necessary

NOTE:  Directs and supervises the activities of work-study students as necessary.  Performs such supervisory duties as instructing, assigning, reviewing, and planning work of others; maintaining standards; coordinating activities; acting on employee problems; selecting new employees; and recommending or approving disciplinary actions, discharges, and salary increases

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