SUMMARY

OPEN UNTIL FILLED - Review of applications will begin 1/4/22

Reports to the Athletic Director, performs, assists and/or coordinates various administrative and operations-related duties in support of the Athletics Department.

DUTIES AND RESPONSIBILITIES

1. Performs a variety of administrative duties including creating departmental correspondence and related documents, performing grammar and content reviews (e.g., proof-reading and editing documents), filing, scanning, entering data, recording minutes of meetings, and processing incoming/outgoing mail.  
2. Responds to telephone, email, and in-person inquiries with a strong customer focus; acts as a point-of-contact and regularly communicates and interacts with internal and external customers, clients, vendors, and various organizations or entities. 
3. As needed, handles sensitive and confidential information with judgment and tact, and serves as a resource for policies, procedures and guides.  
4. Manages various electronic and hardcopy calendars and schedules. 
5. Prepares and processes purchase orders and invoices and reconciles credit card statements and related transactions. 
6. Creates and administers new and standard NJCAA and College-required documents, forms, and reports to ensure all records are accounted for, accurately completed, filed, and organized properly to ensure compliance. 
7. Works with coaches, Student Affairs, and student-athletes to facilitate and administer various aspects of enrollment and academic eligibility including determining status, assisting with applicable paperwork and associated processing, and communicating key information as needed.   
8. Orders office supplies, athletic supplies and equipment, and processes and verifies purchase orders and invoices for payment.  
9. Schedule/coordinate meetings, appointments, travel requests/reimbursements, work orders; create and reconcile expense reports and perform research as needed. 
10. Participate in professional development activities to enhance job knowledge and stay up-to-date on changing trends and technology associated with assigned area of responsibility. 
11. Follows college branding guidelines, assists with the administration and creation of special awards, certificates, and related documents. 
12. Plans, or assists with planning, special events and activities such as community outreach and alumni events, fundraisers, special meetings, game-day and/or other department functions. 
13. Facilitates athletic-related communications to appropriate internal departments (e.g., marketing and student affairs), which may include, but is not limited to information related to student-athlete recruitment, eligibility, the website, and social media content/posts.  
14. Assists in administrative aspects of maintaining Athletic Department inventory of equipment, uniforms, and related supplies, including purchases.  
15. Creates and monitors Help Desk Tickets for the Athletics Department. 
16. Assists with setting reservations and administratively handling other logistics related to team travel. 
17. Assists with coordinating the work study program for the Athletic Department. 
18. Adheres to all rules, regulations, and policies of the College, Athletic Department, NJCAA, NJCAAE and federal Title IX requirements, and is specifically expected to develop a working knowledge and understanding of key policies, procedures, and by-laws of the NJCAA. 
19. May assist with student-athlete development programs. 
20. Attend meetings and serve on College committees as requested.  
21. Maintains a high standard of professional and ethical practices in representing the College. Demonstrates a thorough knowledge of the field or discipline with continued adherence to professional accountability. Establishes and maintains effective working relationships and partnerships. ?Accepts responsibility for managing situations and problems. Works cooperatively with team members and colleagues and contributes positively and constructively to the achievement of team and College objectives. Adheres to the College’s policies, procedures, and other established guidelines. Keeps supervisor informed of concerns relating to position. 
22. Performs other duties as assigned.