Administrative Assistant--Business & Finance Office

Administrative Assistant--Business & Finance Office

Employer

Alamance Community College
1247 Jimmie Kerr Road
Graham, NC 27253
Phone: 336-506-4222

Job Location

Main Campus, Graham, NC

Salary/Grade

Depends on Qualification

Benefits

Full Time

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Thursday, July 28, 2022
Closes: Friday, August 19, 2022

Target Start Date

Monday, October 3, 2022

Expected Work Hours

Varies

Reports to

VP of Business & Finance

Employment Type

Full Time Exempt

Minimum Qualifications

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience 
Associate's degree and 5-7 years of related administrative experience; or equivalent combination of education and experience.

Language Skills 
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of external clients/customers and/or employees of organization.

Mathematical Skills 
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability 
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills 
To perform this job successfully, an individual should have general knowledge of  Accounting software;  Database sof

Preferred Qualifications

N/A

Position Description

Under general direction, performs a variety of confidential and complex administrative duties for the Vice President of Administrative & Fiscal Services

 

EXAMPLE OF DUTIES:Essential Duties and Responsibilities include the following. Other duties may be assigned.
 
Maintains the calendar, schedules appointments, and makes necessary meeting arrangements; screens calls and visitors, and refers inquiries as appropriate; responds to requests for information with appropriate instructions, precedents, and regulations; performs routine budget, payroll, and purchasing duties; and provides administrative support to the Vice President

Uses critical thinking skills to research, analyze data and compile reports; assists with special projects; assists the Vice President with a variety of functions , including but not limited to:  updating and maintaining policies and procedures; writing reports, letters, and memorandums; and reviewing and interpreting budgetary data reports, letters and other correspondence.

Uses problem-solving skills to assess situations and offer appropriate responses and recommendations for corrective actions pursuant to state, federal and college policies and procedures.
 
Monitors Vice President's email on a daily basis.

Answers phones and interfaces with internal and external customers

Initiates and maintains a variety of files and records of information such as personnel, budget, and expense records; maintains manuals and updates resource materials; recommends organization or procedural changes.
 
Supports the Vice President by preparing meeting packets, recording minutes, compiling and managing information, and following up on action items.

Maintains system for tracking grants and new initiatives.
 
Provides administrative support to the Vice President, including preparing agendas, correspondence, assembling materials, taking minutes of meetings as assigned  
 
Prepares comprehensive reports, compiles budget requests, monthly bank reconciliations and recommends expenditure requests for designated accounts.

Assists with extensive and critical planning of work of the Vice President, and ensures follow-through, tracks progress of projects and utilizes effective workflow systems to increase efficiency and effectiveness.
 
Leads and/or assists in the planning and coordination of events to support the Vice President.
 
Manages Vice President's  travel and accommodations, conference registrations, and travel-related plans and documentation.

Manages reimbursement requests for major facility projects and assists Associate Vice President of Facilities and Administrative Services with budget forms and other related work for these major facility projects 
 
Assists in monitoring office budget for salaries, supplies, travel, or other expenses; monitors expenditures to ensure compliance with approved budget, and assists in developing draft budgets as necessary.
 
Monitors deadlines, status of documentation, scheduled activities, or other issues requiring timely action/response and performs follow-up Performs other job related duties as may be necessary

 

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit.  The employee is frequently required to talk or hear.  The employee is occasionally required to use hands to finger, handle, or feel and reach with hands and arms. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 The noise level in the work environment is usually very quiet.

How to Apply

An ACC on-line application MUST be fully completed for consideration, which includes a required letter of interest and transcript attachment. Resume attachments are welcome but will not be accepted in lieu of complete application.  Transcript MUST be scanned and attached in order to be considered for this position!  

Job Post Contact

Nicole Rone

HR Specialist

Alamance Community College

nicole.rone@alamancecc.edu

336-506-4273