Administrative Assistant Career Programs
Employer
Job Location
New Bern, NC
Salary/Grade
Benefits
Job Category
- Clerical
Application Period
Closes: Tuesday, October 5, 2021
Target Start Date
Expected Work Hours
Reports to
Employment Type
Minimum Qualifications
High school diploma or equivalent.
Two (2) years' experience in an office environment performing administrative tasks.
Preferred Qualifications
Associate's degree from a regionally accredited institution of higher learning.
Position Description
Administrative Assistant-Career Programs
SALARY:$27,000.00 - $32,000.00 Annually
DIVISION:Instruction
DEPARTMENT:Career Programs
OPENING DATE:09/15/21
CLOSING DATE:10/05/21 05:00 PM
OCCUPATIONAL SUMMARY:
The Administrative Assistant- Career Programs performs a range of clerical, technical and administrative support duties in support of Career Programs. This position maintains current knowledge of appropriate college and departmental policies to ensure the efficiency of the department.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Provides excellent customer service and assistance to internal and external customers through walk-in, telephone and email
- Provides general administrative support to include preparation of memorandums, correspondence, minutes and reports
- Assists with Colleague updates to assigned course schedules as requested or assigned
- Assists with the payroll process and input requirements for department personnel to include adjuncts, overloads, stipends, etc.
- Assists with the maintenance and reporting requirements of the departmental budget
- Assists with the collection, analysis and reporting of data as assigned
- Monitors and conducts inventories pertaining to equipment and supplies and contacts appropriate individuals for equipment maintenance
- Performs requisition requests to order supplies and materials
- Assists with the preparation of travel requests, submissions and final settlements
- Participates in appropriate committees and task forces as assigned
- Performs other job-related duties and projects as assigned in support of the College's mission, core values and goals
MINIMUM QUALIFICATIONS:
High school diploma or equivalent.
Two (2) years' experience in an office environment performing administrative tasks.
Preferred:
Associate's degree from a regionally accredited institution of higher learning.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge
- Knowledge of modern office procedures, methods and computer equipment and software
- Intermediate knowledge of clerical processes and procedures and standard office procedures; practices and equipment
- Intermediate knowledge of report preparation
- Intermediate knowledge of record controls
- Knowledge of customer service principles
Skills
- Advanced computer skills and technical proficiency in Microsoft Office applications
- Effective verbal, listening and written communications skills
- Attention to detail and high level of accuracy
- Interpersonal skills with proven ability to work in a team environment
Abilities
- Ability to record, compile, analyze and summarize data
- Ability to analyze situations and exercise sound judgment in making decisions
- Ability to display tact and poise at all times
- Ability to handle confidential information with absolute discretion
- Ability to communicate effectively both verbally and in writing
- Establish and maintain effective working relationships with those contacted in the course of work
- Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels
APPLICATIONS MAY BE FILED ONLINE AT:
https://www.schooljobs.com/careers/cravencc/jobs/3232194/administrative-assistant-career-programs
800 College Court
New Bern, NC 28562
252-638-7335
Position #2021-00093
ADMINISTRATIVE ASSISTANT-CAREER PROGRAMS
KT