Administrative Assistant for Chair of Nursing and Allied Health

Administrative Assistant for Chair of Nursing and Allied Health

Employer

Brunswick Community College
50 College Road
Bolivia, NC 28422
Phone: 800-754-1050

Job Location

Brunswick Community College

50 College Road NE

Bolivia, NC  28422

Salary/Grade

Commensurate with experience and education.

Benefits

Full

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Wednesday, April 24, 2019
Closes: Friday, June 7, 2019

Target Start Date

Monday, May 20, 2019

Expected Work Hours

Full Time

Reports to

Chair, Nursing and Allied Health

Employment Type

Full Time

Minimum Qualifications

MINIMUM REQUIREMENTS:

 

  • Associate’s Degree in Applied Science in Office Systems Technology, Office Administration, or related field
  • Two years’ experience in Office System Technology, Secretarial Science, Business or  related field
  • Working knowledge of Microsoft Office applications
  • Completes tasks timely
  • Ability to communicate with all levels of employees of the College
  • Positive attitude is required

Preferred Qualifications

PREFERRED REQUIREMENTS:

 

  • Three years of experience in an academic setting, community college preferred
  • Proven ability to work with diverse population including administration, faculty, staff, and students,

Position Description

GENERAL FUNCTION:

 

Under general supervision the administrative assistant works in a collaborative team manner to provide clerical, organizational, and administrative support for the College. This will include, but not limited to; typing, data entry, reception, maintain inventory of office supplies, completing requisitions, distributing mail, handling incoming calls, arranging appointments, operating and maintain various office equipment including copiers, printers, computers, LCD projector, scanner and fax machine. Assisting faculty with clerical needs; working effectively with the public and co-workers.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

  • Provides administrative and clerical support for the Chair of Nursing and Allied Health programs                                   programs and faculty members, (Full-time and adjunct)
  • Coordinates daily office operation
  • Assists the Chair and faculty members in planning, organizing, coordinating, directing, and executing the administrative functions of the division
  • Collects and review payroll, timesheet and other information for appropriate faculty and staff of the division
  • Calculates, key, and produces adjunct faculty contracts
  • Processes employment packets for new adjunct faculty
  • Exceptional working knowledge and ability to perform task required of the Curriculum Module of (CIS) Datatel
  • Coordinates, collects, edits, and develops the semester booklist
  • Maintains and populates information contained on the division shared drive (booklist, syllabi, etc., information)
  • Serves as liaison with BCC Bookstore and textbook publishers
  • Orders instructional textbooks and materials
  • Maintains, collects, and edits departmental course and instructor’s syllabi
  • Schedules appointments for the Chair, and Directors
  • Ability to work and communicates effectively with the public, a diverse faculty, staff, and student population
  • Monitors, orders, and maintains office and supplies for division faculty and staff
  • Researches cost and vendor option for equipment and supplies and develop purchase requisitions
  • Key test, correspondence and various instructional materials
  • Knowledge and use of word processing, spreadsheet, and database applications, including file management.
  • Exceptional working knowledge and ability to navigate in Moodle and the Internet
  • Works in a multi-task environment, requiring organizational   and interpersonal skills
  • Acts as adjunct faculty liaison
  • Assists faculty with census and final grade rosters
  • Assists advisors with student registration in Colleague
  • Designated point person to create and submit work order request for division
  • Supervises room/office key request/ distribution as appropriate
  • Solicits student enrollment from call list
  • Assists all faculty with day-to-day office functions
  • Assigns and maintains faculty mailboxes; collects and distributes mail
  • Oversees working conditions of office equipment( fax, copy machine, scanner, etc.) for faculty (including faculty from other discipline areas)
  • Receives incoming calls, guests and inquiries (takes calls, messages, etc. and communicates appropriately)
  • Collects, reviews, and inputs semester course schedule
  • Collect, review, and input semester course schedule
  • Serves on college committees
  • Assists in editing instructional portions of college catalog and other college related publications
  • Performs other related duties as required
  • Confidentiality is imperative

 

 

MINIMUM REQUIREMENTS:

 

  • Associate’s Degree in Applied Science in Office Systems Technology, Office Administration, or related field
  • Two years’ experience in Office System Technology, Secretarial Science, Business or  related field
  • Working knowledge of Microsoft Office applications
  • Completes tasks timely
  • Ability to communicate with all levels of employees of the College
  • Positive attitude is required

 

PREFERRED REQUIREMENTS:

 

  • Three years of experience in an academic setting, community college preferred
  • Proven ability to work with diverse population including administration, faculty, staff, and students,

 

How to Apply

A completed and signed Brunswick Community College application, a letter stating your qualifications related to the position requirements, skills and abilities, unofficial transcripts, and resume are preferred for most positions.

Applications can be found online at www.brunswickcc.edu

Applicants should send all documents and inquiries to any of the following:

 

Human Resources, Brunswick Community College

PO Box 30

Supply, NC, 28462

humanresources@brunswickcc.edu

Fax (910) 754-8229

Telephone: (910) 755-7300

BCC is an Equal Opportunity Employer

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