At Central Carolina Community College, we create transformative lifelong learning opportunities! We expect all employees to find ways to remove barriers to student success and provide all students a pathway to achievable dreams. Our employees are charged to recognize the challenges we face and to respond to them with empathy, understanding, and a willingness to help.  

Diversity Policy:  Central Carolina Community College believes the college experience is greatly enriched through diversity; therefore, the college encourages diversity of thought within the student body and staff. Furthermore, the college seeks to promote awareness of diversity and the respect for all individuals, and the college pledges to adhere to this mission in its relationship with the community.   

Travel: between sites for training, meetings, or to assist with department, to and from local bank

Essential Duties

GENERAL CLERICAL:

• Provides clerical and administrative support to the Department Chair, staff, and faculty across all areas of instruction in the Barbering and Cosmetic Arts Department.   
• Assist with coordinating and maintaining systems developed for three County communications, semester schedules, contracts, book orders, and daily administrative paperwork.
• Coordinates front office activities and provides superior customer service to public, students, faculty, and staff.
• Primary receptionist for Lee Cosmetic Arts. Answers, directs and resolves all incoming calls, emails, and in person questions from community partners, visitors, faculty, and staff.

• Updates clinic voicemail and facility signage to reflect current program information and/or hours of operation.

• Maintains money bag and petty cash for Cosmetic Art programs, to include traveling to local bank to obtain change for clinical operations. 

• Balances daily clinic receipts, compile copies of receipts for the department file and submit originals to the business office with cash.

• Accepts carrier shipments and sends out mailed materials.
• Assists instructors with office equipment related issues.
• Prepare office related forms, make copies, send copy requests to the copy center.
• Maintains filing system, printers, and copiers.
• Manage and audit department specific files 
• Assists accounts payable as needed with bill processing questions.
• Conducts building tours as needed.
• Maintains front office supplies through inventory and ordering as needed.
• Orders all needed office supplies, door tags, name tags for new and established instructors.
• Resolves computer link malfunctions to main printer through communication with IT, filling out help desk requests, communicating with instructor having the problem to resolve the issue.
• Troubleshoots equipment and computer problems; schedule equipment maintenance as requested.
• Communicates with IT Helpdesk for any computer and overhead projector equipment failures or installs.
• Generate correspondences, memos, presentations, and meeting materials for Cosmetic Arts faculty; copy, collate, and bind when necessary.
• Participate in departmental planning, evaluation, and implementation of improvements.
• Arrange departmental meetings as requested.
• Take minutes during all departmental meetings.
• Implement delegated tasks after each meeting.
• Prepare, edit, format, and compile documents for accreditation, programs, and events.
• Secure meeting and other required documentation for state and national accreditation requirements.
• Assists faculty with proctoring of tests and inputting of evaluation data as requested.
• Prepare office related forms, make copies, and send copy requests to the copy center as requested. 
• Data entry of all student performances and grades for the Harnett Main Campus Cosmetic Art programs.

   

  SCHEDULING/EVENTS:

• Coordinate departmental events such as: department meetings, advisory board meetings, orientations, recruiting events on and off-campus, Barbering and Cosmetic Art graduation ceremonies, student activities, etc. 

• Coordinates physical plant responsibilities related to facility needs for Cosmetic Art events.
• Developed and maintains a system and schedule of all classes and events held in the building for Cosmetic Arts.
• Assists faculty with scheduling and coordinating advisory committee meetings and graduation ceremonies
• Maintain communication with instructors on class changes for the Lee Cosmetic Arts Department and NC Board of Cosmetic Art Examiners updates
• Organize, collect and distribute mail to the faculty in the Cosmetic Arts Department, located in Lee Cosmetic Arts facilities.
• Maintain posting of rules within the clinic areas in accordance with the rules and regulations NC Board of Cosmetic Art Examiners. 
• Maintain knowledge of technical support and aid faculty and students with department/college computer applications.

REQUISITION/ACCOUNTS PAYABLE RESPONSIBILITIES:

• Prepare requisitions for clinic, lab, and office supplies based on instructor order requests/and send them in for processing.
• Enter requisition items into eProcurement after approved by appropriate Director.
• Retrieve orders, inventory the items, and send the packing slips/invoices to accounts payable.
• Assist accounts payable as needed with bill processing questions.
• Prepare requisitions for clinic, lab, and office supplies based on instructor order requests/and send them in for processing.
• Enter requisition items into eProcurement after approved by appropriate Director.

PHYSICAL PLANT:

• Submits work orders to the plant maintenance department with regards to facility maintenance needs in the Lee Cosmetic Arts facilities. 
• Assist students/faculty/staff/security in the event of an emergency situation (pull student health form, call for assistance and notify the proper chain of command).
• Ensures all equipment is shut down.

OTHER DUTIES:

• Serve on College committees as assigned.
• Complete the annual five-hour staff development.
• Encourage and support College activities, policies, procedures, and philosophies.
• Perform other duties as assigned.