Administrative Assistant to the Dean of Arts and Sciences

Administrative Assistant to the Dean of Arts and Sciences


Asheville-Buncombe Technical Community College
340 Victoria Road
Asheville, NC 28801
Phone: 828-398-7900

Job Location

Asheville-Buncombe Technical Community College

Asheville, North Carolina


$30,888 - $34,746



Job Category

  • Clerical

Application Period

Opens: Friday, November 3, 2017
Closes: Monday, November 20, 2017

Target Start Date

Tuesday, January 2, 2018

Expected Work Hours

Monday - Friday 8:00 a.m. - 5:0 p.m. with overtime on occasion

Reports to

Dean, Arts and Sciences

Employment Type

Full Time Regular

Minimum Qualifications

1. Associate’s degree in Office Administration or related field;
2. Office management experience.

Preferred Qualifications

1. Experience in an administrative support position related to Instructional Services;
2. Experience with Colleague software;
3. Experience in a high volume office setting;
4. Microsoft Office Specialist Certification.

Position Description

Job Description Summary

Performs administrative assistant support duties for the Arts & Sciences Division and the Dean of Arts & Sciences.


1. Schedule development including inputting the schedule into Colleague for eleven departments, inputting staff, and updating schedule to reflect changes, additions, and cancellations. Provides telephone and receptionist services; prepares and follows up on work orders related to building maintenance and IT issues;
2. Use of a variety of software to facilitate the operation of the division including Microsoft Office, Colleague, E-Procurement, WebAdvisor, R25, PeopleAdmin, Success Factors, and School Dude;
3. Keep up-to-date on all policies and procedures;
4. Schedule appointments and professionally interact with visitors;
5. Prepare faculty workload report for full-time and part-time faculty, adjunct agreements and payroll requests for part-time instructors, staff, and student workers;
6. Coordinate catalog proofs and changes with the Dean’s office and Department Chairs;
7. Perform regular office management functions;
8. Perform other duties as assigned by the Dean.

Job Post Contact

Jobs Website:

HR Main Phone: 828-398-7114