Administrative Assistant for Dean Professional & Technical Programs

Administrative Assistant for Dean Professional & Technical Programs

Employer

Brunswick Community College
50 College Road
Bolivia, NC 28422
Phone: 800-754-1050

Job Location

Brunswick Community College

50 College Road NE

Bolivia, NC  28422

Salary/Grade

Commensurate with experience and education.

Benefits

Full

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Friday, September 25, 2020
Closes: Friday, November 13, 2020

Target Start Date

Monday, October 19, 2020

Expected Work Hours

M-F, 8 am to 5 pm

Reports to

Dean of Professional and Technical Programs

Employment Type

Full Time

Minimum Qualifications

  • Associate’s Degree from an accredited institution and three years of related experience or equivalent combination of education and experience.
  • Proficiency in Microsoft Office applications including Microsoft Teams.
  • Completes tasks in a timely manner
  • Ability to communicate with all levels of employees of the College
  • Positive attitude is required

Preferred Qualifications

  • Three or more years of experience in an academic setting, community college preferred
  • Proven ability to work with diverse population including administration, faculty, staff, and students,
  • Working knowledge of Colleague, Self Service, AVISO

 

Position Description

GENERAL FUNCTION:

 

Under general supervision the administrative assistant works in a collaborative team manner to provide clerical, organizational, and administrative support for the College. This will include, but not limited to; typing, data entry, reception, maintain inventory of office supplies, completing requisitions, distributing mail, handling incoming calls, arranging appointments, operating and maintain various office equipment. Assists faculty with clerical needs. Works and communicates effectively with the public, a diverse faculty, staff, and student population.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

  • Provides administrative and clerical support for the Dean of Professional and Technical programs and faculty members, (Full-time and adjunct)
  • Coordinates daily office operation
  • Plans, organizes, coordinates, directs, and executes the administrative functions of the division
  • Collects and reviews timesheets, leave forms and other payroll related information.
  • Prepares and submits the Payroll Timesheet Report monthly in a timely manner.
  • Coordinates the production of adjunct faculty contracts
  • Prepares and submits pertinent paperwork associated with new hires.
  • Exceptional working knowledge and ability to perform task required of the Curriculum Module of (CIS) Colleague, Self Service, and AVISO.
  • Coordinates the collection and submission of textbook adoption forms to the BCC bookstore.
  • Maintains and populates information contained on the division shared drive.
  • Edits, prepares and distributes course syllabi templates each semester. Collects completed course syllabi for submission to the Curriculum Coordinator.
  • Monitors, orders, and maintains office supplies and instructional materials for the division.
  • Develops and submits purchase requisitions
  • Exceptional working knowledge and ability to navigate the NCCC Combined Course Library.
  • Works in a multi-task environment, requiring organizational and interpersonal skills.
  • Serves as the adjunct faculty liaison
  • Assists all faculty with the day-to-day office functions
  • Assigns, maintains, collects and distributes faculty mail in the McLamb building.
  • Oversees working conditions of office equipment.
  • Collects, reviews, and delivers semester course schedule to the Curriculum Coordinator.
  • Serves on college committees
  • Assists in editing instructional portions of college catalog and other college related publications
  • Performs other related duties as required
  • Confidentiality is imperative

 

 

MINIMUM REQUIREMENTS:

 

  • Associate’s Degree from an accredited institution and three years of related experience or equivalent combination of education and experience.
  • Proficiency in Microsoft Office applications including Microsoft Teams.
  • Completes tasks in a timely manner
  • Ability to communicate with all levels of employees of the College
  • Positive attitude is required

 

PREFERRED REQUIREMENTS:

 

  • Three or more years of experience in an academic setting, community college preferred
  • Proven ability to work with diverse population including administration, faculty, staff, and students,
  • Working knowledge of Colleague, Self Service, AVISO

How to Apply

A completed and signed Brunswick Community College application, a letter stating your qualifications related to the position requirements, skills and abilities, unofficial transcripts, and resume are preferred for most positions.

Applications can be found online at www.brunswickcc.edu

Applicants should send all documents and inquiries to any of the following if unable to apply online:

 

Human Resources, Brunswick Community College

PO Box 30

Supply, NC, 28462

humanresources@brunswickcc.edu

Fax (910) 754-8229

Telephone: (910) 755-7300

BCC is an Equal Opportunity Employer

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