Administrative Assistant to the Executive Director

Administrative Assistant to the Executive Director

Employer

Johnston Community College
245 College Road
Smithfield, NC 27577
Phone: 919-934-3051

Job Location

Main Campus - Smithfield, North Carolina

Salary/Grade

$17.34 - $26.00 Hourly

Benefits

None

Job Category

  • Clerical

Application Period

Opens: Thursday, June 28, 2018
Closes: Friday, August 31, 2018

Target Start Date

Wednesday, August 1, 2018

Expected Work Hours

Varies

Employment Type

Part Time Established (20-29 hrs per wk)

Minimum Qualifications

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Education
Minimum:  Associate's degree in Office Administration, Business Technology, General Office Technology, or Secretarial Sciences.
 
Experience
Minimum:  Three to five years in an administrative setting.

Preferred Qualifications

Preferred: Minimum plus knowledge of nonprofit foundations in community college setting.

Position Description

Provides administrative support to the Executive Director of the JCC Foundation and Board of Directors, assists with Advancement and Foundation duties as needed, and provides assistance to Advancement/Foundation constituents and staff.

Knowledge & Responsibilities:

Essential Duties and Responsibilities include the following. Other duties may be assigned.
 
Technical Support:

  • Composes, prepares and transmits confidential and sensitive information.
  • Schedules and facilitates meetings and appointments for the Executive Director and Director of Alumni and Annual Giving.
  • Prepares packets for constituent visits.
  • Serves as back-up to Data Analyst for data entry and file maintenance for confidential gift records and donor management files.
  • Receives visitors, phone calls, fax documents and makes copies, provides on-site administrative support for Institutional Advancement/JCC Foundation.
  • Assists with coordination, management and logistics of Institutional Advancement/JCC Foundation and college-wide events.
  • Performs administrative support duties, as assigned and appropriate, by the Executive Director, or office designees, in addition to delineated responsibilities.
  • Monitors and responds to Institutional Advancement/JCC Foundation email account and main phone line.
  • Prepares purchase requisitions through E Procurement, provides administrative support for dissemination of Institutional Advancement/JCC Foundation communications, including direct mailings, appeals, and other information and promotional materials and pieces.
  • Maintains inventory of equipment and supplies for the College Foundation.
  • Makes travel arrangements for Executive Director and Foundation staff.
  • Serves as proofreader offering assistance for all reports, documents, and communication disseminated from Institutional Advancement/JCC Foundation.
  • Acts as key liaison for the Executive Director and contacts from within and outside the Institutional Advancement Division.
  • Maintains ethical performance and integrity in every enterprise and regarding all professional and personal relations, building trust and confidence in the College Foundation.
  • Keeps abreast of computer/technology skills as related to position.
  • Provides assurances of courteous, customer-oriented support services to students, faculty, staff, patrons and the general public, adhere to the Core Values of the Foundation.
  • Performs administrative support duties, as assigned and appropriate, by the Executive Director, or office designees, in addition to delineated responsibilities.
  • Acts as key liaison for the Executive Director and contacts from within and outside the Institutional Advancement Division.
  • Assists with responding to questions generated through external communications.
  • Other duties as assigned.

 
JCC Foundation Board Support:

  • Acts as key staff liaison to the JCC Foundation Board of Directors.
  • Serves as recorder and compiler of minutes for select JCC Foundation Board committees and full board meetings.

 
Compression Planning:

  • Acts as co-facilitator with Executive Director to conduct Compression Planning sessions.  Compression Planning is a pioneering, strategic planning process.
  • Develops and designs compression sessions working solely with planning teams to determine direction of project/special initiatives.
  • Executes compression planning sessions by facilitating from conceptual to reporting phase.
  • Acts as reported for Compression Planning (a pioneering, strategic planning process) sessions by compiling, building and disbursing reports to all session participants.

 
Supervisory Responsibilities
Assist Foundation staff with oversight of JCC Ambassadors and work-study students.

Additional Information:

Language Skills

  • Ability to read and interpret documents, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence. 
  • Ability to speak effectively on the phone and in person with donors, friends, faculty and staff.

 
Mathematical Skills

  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

 
Reasoning Ability

  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to deal with problems involving several concrete variables in standardized situations.

 
Computer Skills
To perform this job successfully, an individual should have knowledge of Raiser's Edge, Microsoft Word, MS Publisher, MS Powerpoint, and Adobe.
 
Preferred: Experience with Blackbaud products specifically Raiser's Edge.
 
Certificates, Licenses, Registrations

  • None

 
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this Job, the employee is regularly required to use hands and fingers and talk or hear.  The employee is frequently required to stand; walk; sit and reach with hands and arms and is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision and ability to adjust focus.
 
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is usually quiet.

How to Apply

Please apply directly through our website at: http://www.johnstoncc.edu/employment/index.aspx

Job Post Contact

Human Resources

919-209-2536