Administrative Assistant for Facilities

Administrative Assistant for Facilities

Employer

Randolph Community College
629 Industrial Park Ave
Asheboro, NC 27205
Phone: 336-633-0200

Job Location

Randolph Community College

629 Industrial Park Avenue, Asheboro, NC 27205

Salary/Grade

$25,981 - $29,121

Benefits

Full Time Benefits

Job Category

  • Executive/Administrative/Managerial

Application Period

Opens: Monday, March 4, 2019
Closes: Friday, April 5, 2019

Target Start Date

Monday, March 11, 2019

Expected Work Hours

40

Reports to

Director of Facility Operations

Employment Type

Full-Time Position

Minimum Qualifications

  • Associate degree in office administration or related field.
  • One year customer service related work experience.
  • One year working experience in facilities, construction or maintenance environment.
  • One year working experience with Microsoft Word and Excel
  • Excellent time management and organizational skills

Preferred Qualifications

  • Bachelor degree in office administration or related field.
  • Two years customer service related experience.
  • Two or more years working experience with Microsoft Word and Excel.
  • Proficient in math and measurements
  • Experience with Ellucian Colleague
  • Previous Community College experience in maintenance and facilities.
  • Working knowledge of construction projects or other fields relating to construction.

Position Description

The Administrative Assistant for Facilities reports directly to the Director of Facility Operations.  The Administrative Assistant for Facilities will play a critical role by assisting with construction project administration, maintenance and repair projects, design contracts and construction budgeting forms.   This position will also perform numerous administrative duties including mail, phones, filing and appointments.

  • Perform various administrative tasks, such as spreadsheets, contract review, bidding processes and assisting with updating departmental operating manuals.
  • Provide assistance to Facilities staff with the procurement of supplies, equipment and subcontract labor for maintenance, repair and construction projects and landscaping.
  • Assist Director by handling mail merges, incoming calls, emails, coordinating appointments, filing, and monthly/quarterly/bi-annual reports to state. 
  • Administrative work related to warranty, maintenance and annual agreements for Facilities.
  • Provide assistance with advertising, bidding, proposals, contracts and budgeting.
  • Assist with travel authorizations, purchasing procedures, credit cards, timesheets, and leave forms for Facilities staff.
  • Offer customer service by handling multi-line phone, messages and walk-ins.
  • Assist with electronic plans and specification books.    
  • Participate in departmental planning, scheduling and drills.
  • Set-up and coordinate meetings for Facilities department.

How to Apply

 

APPLICATION DEADLINE:  

Interested and qualified individuals must apply online at http://www.randolph.edu/rcc-jobs.html

Position is open until filled. 

Job Post Contact

Melanie L. Avelino

Director of Human Resources

Randolph Community College

629 Industrial Park Avenue

Asheboro, NC  27205

336-633-0256