Administrative Assistant, General Administration and Police

Administrative Assistant, General Administration and Police

Employer

Blue Ridge Community College
180 West Campus Drive
Flat Rock, NC 28731
Phone: 828-694-1700

Job Location

Flat Rock, NC

Salary/Grade

$35,388.00 - $53,082.00 Annually

Benefits

Standard Benefits Package

Job Category

  • Professional

Application Period

Opens: Friday, August 26, 2022
Closes: Friday, September 30, 2022

Target Start Date

Saturday, October 1, 2022

Expected Work Hours

M-F

Reports to

VP of General Administration

Employment Type

Full-Time

Minimum Qualifications

The Purpose

The Administrative Assistant provides confidential administrative support to the Chief of Police and the Vice President for General Administration as their duties relate to the function and mission of the Division of General Administration. Job duties include supporting the day-to-day operations of the Police Department and the General Administration Division. Serves as the first point of contact for all matters related to the Police Department and communicates necessary information to the appropriate staff in the department and the General Administration Division.

Why it’s Important

The Blue Ridge team is excited by every opportunity to be creative, innovative, and engaging. We do this by working alongside our Staff and Faculty to ensure we provide a modern, technologically advanced institution for the community. We are here to support our Students to ensure they reach their highest potential. Our team engages with the community to ensure that we are consistently meeting standards and then rising above them. Guiding students along their educational journey is our calling and we are looking for like-minded teammates to help us serve our community. Whether a student is entering the workforce for the first time, entering a new profession, or just expanding their knowledge, we are here to provide the necessary tools to accomplish all their goals. Working together, no elevation is too high, and no summit is unreachable.

What You'll be Doing

  • Assist in supporting all aspects of the General Administration functions of the College.

 

  • Provide administrative support to the Chief of Police and the Vice President for General Administration.
  • Assist the Chief of Police and the Vice President for General Administration in the proper record keeping and reporting functions of the Division of General Administration.
  • Prepare and maintain assigned reports and publications in a timely, professional manner.
  • Answer all calls to the Police Department. Notify the appropriate Blue Ridge Community College personnel of the nature of the call and provide necessary information to resolve the call for service. Types of calls may include emergency calls to police and general campus information inquiries.
  • Dispatch Police Officers to calls for service; both routine and emergency calls.
  • Notify and Request assistance from outside agencies such as the Henderson County Sheriff’s Office, Blue Ridge Fire Department, or Henderson County EMS.
  • Maintain a log of all calls for service, which include: emergency requests, non-emergency requests, and all maintenance requests.
  • Process and record all parking violations in a database or spreadsheet as requested by supervisor or designee.
  • Monitor campus camera system. Assist with requests for maintenance and upgrades to the camera system, as needed.
  • Activate emergency protocols and send emergency communications when needed during crisis situations.
  • File and Maintain copies of Police Incident Reports, Traffic Accident Reports, and other reports produced by the Police Department. Provide copies of Police Incident or Traffic Accident Reports, when properly requested by members of the public.
  • Operate and maintain CAD (Computer-Aided-Dispatch) or similar software when directed by the Chief of Police or designee.
  • Maintain access to various systems that contain sensitive information that may require training and certification.
  • Maintains payroll records and prepares reports; gathers information for annual budget compilation; maintains monthly budget records and reconciles records with printouts received from the Finance Department; prepares purchasing requisitions.
  • Takes and transcribes minutes at meetings; follows-up on staff or committee recommendations as assigned and prepares proper reports; composes letters and memoranda; writes office procedures, as instructed.
  • Assists the Chief of Police or designee with all aspects of data gathering and report creation involved in maintaining compliance with the annual Clery Report requirement.
  • Provide support needed by members of the Division of General Administration in the preparation and submission of grant proposals and publications.
  • Answers telephone for the Police Department and the Vice President for General Administration; prepares letters in response to public complaints; maintains department calendar and schedules appointments.
  • Provide clerical support for the Police Department and the Vice President for General Administration on major college-wide projects, as instructed. Examples include construction projects, College-wide events, surveys, and accreditation documentation.
  • Assist employees with completing all documentation for travel as it relates to official college business.
  • Assist employees within the Division with time and leave reporting.
  • Ensure compliance with policies of the College, NC Community College System, and applicable State and Federal agencies.

If you are interested in learning more about this position, please copy and paste the following link into your browser to apply directly on our website.

https://www.schooljobs.com/careers/blueridge

Qualifications

Education

Associates degree in office systems technology or related field required. Bachelor’s degree preferred.

Experience

Minimum of 2 years of proven experience. Experience as a law enforcement tele communicator/dispatcher preferred.

Skills and the Know-How

Excellent analytical, problem-solving and interpersonal skills. Must possess excellent verbal and written communication skills with a good working knowledge of grammar, punctuation and spelling. Ability to work multiple tasks with minimum supervision and instruction as required. Strong multi-tasking abilities and strong customer service skills.

Proficiency using Microsoft Office Suite or similar products, College email and website, web-based computer applications associated with the position. Ability to type 35 WPM. Ability to multitask and work quickly under pressure. Creativity and resourcefulness in accomplishing new tasks. Must possess the ability to activate and use the emergency notification systems, radio and phone communications and computer systems. No criminal convictions (excluding minor traffic offenses). Ability to qualify for use of NCAware, CJLeads, & DCI.

Ability to communicate and work harmoniously with supervisor, faculty, staff, students, general public, and emergency responders. Ability to handle stressful situations and remain focused under stress, the ability to act in a decisive manner, using good judgment.

One year of experience in communications systems involving telephone, 2-way radio, and computer display terminals.

Administrative details such as gathering data and preparing reports; generates and maintains budget records and reports; reviews existing administrative procedures in the area of assignment and initiates or recommends improvements.

Must pass a comprehensive background investigation, including fingerprinting.

Physical Demands

The ability to perform all duties associated with the position including, but not limited to lifting, prolonged standing, sitting, bending, stooping, and operating or performing work with associated tools and machines.

Blue Ridge is an Equal Employment Opportunity Institution

Job Post Contact

Teisha Baynard