Administrative Assistant - Human Resources

Administrative Assistant - Human Resources


Craven Community College
800 College Court
New Bern, NC 28562
Phone: 252-638-7200

Job Location

800 College Court

New Bern, NC 28562


$31,800 - $33,800 Annually


Full Time Benefits

Job Category

  • Clerical

Application Period

Opens: Thursday, March 28, 2024
Closes: Thursday, April 18, 2024

Target Start Date

Monday, June 3, 2024

Expected Work Hours

40 hours

Reports to

HR Specialist

Employment Type

Full Time

Minimum Qualifications

High school diploma or equivalent.

Two (2) years’ full-time administrative experience.

Preferred Qualifications

Associate’s degree from a regionally accredited institution of higher learning.

Direct professional administrative work experience in an HR department.

Experience using Colleague.

Position Description

Occupational Summary

The Administrative Assistant- Human Resources performs a full range of duties within the human resource function in the areas of confidential and complex technical and administrative duties; maintenance of personnel records; files and preparation of related correspondence and reports; and, providing information and assistance in person and on the telephone to College employees and the public.

Essential Duties & Responsibilities


  • Provides information and assistance to internal and external customers through email, walk-in and telephone
  • Performs a wide-range of administrative and technical support functions as directed
  • Ensures accurate completion of new hire paperwork for new employees 
  • Submits required semi-monthly New Hire reports to the state
  • Distributes and processes a variety of forms for employee status changes 
  • Conducts employee onboarding and orientation as assigned; prepares and maintains orientation packets and gifts
  • Conducts reference checks on applicants
  • Scans personnel, payroll and financial services materials into the College’s document management system 
  • Maintains confidential employee information and filing of physical personnel and payroll files 
  • Performs document management services including the purging of items that have met the applicable document retention periods
  • Processes all procurement orders and purchase orders for the department; maintains office inventory and office supply closet
  • Cross trains with others in human resources to maintain continuous support in the department
  • Orders paper for the entire suite and ensures that copier is stocked with paper at all times
  • Performs special projects in support of the Human Resources Department
  • Participates in appropriate committees and task forces as assigned
  • Performs other job-related duties and projects as assigned in support of the College’s mission, core values and goals

Knowledge, Skills and Abilities


  • Intermediate knowledge of clerical processes and procedures, and standard office procedures, practices and equipment
  • Basic knowledge of state and federal laws, rules, regulations, policies and procedures related to human resources transaction processing
  • Basic knowledge of human resources policies and procedures related to recruitment, selection, recordkeeping and personnel information systems management


  • Intermediate computer skills and technical proficiency in Microsoft Office applications
  • Accurate record control and statistical record keeping and report preparation
  • Excellent communication, organization, time management, attention to detail and customer service skills
  • Active Listening; giving full attention to what others are saying, taking time to understand the points being made, and asking questions as appropriate
  • Professionally interact with external and internal constituents


  • Ability to handle confidential information with absolute discretion
  • Ability to record, compile, summarize and analyze data
  • Ability to analyze work situations and interpret program content in making decisions and explaining policies, regulations and programs
  • Ability to communicate effectively both verbally and in writing; to establish positive employee and public relations 
  • Ability to perform all aspects of the job with fairness, equity, patience, discretion, and ability to maintain poise in crisis situations
  • Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels

Job Post Contact

Craven Community College