Closes: Wednesday, January 1, 2020
Target Start Date
Expected Work Hours
Minimum associates degree in office administration or related field from a regionally accredited college or university.
Minimum of three years full-time experience in an office or clerical setting; experience at a college or university preferred.
Physical Requirements: Requires the ability to operate a variety of types of office equipment including computer, copier, calculator, audio-visual equipment, etc. Requires the ability to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently and to frequently lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Requires the ability to walk, stand, stoop, reach, crouch, kneel, finger, grasp, etc. for extended periods of time. Must be able to lift and/or carry weights of approximately twenty pounds. Requires the ability to perceive attributes of objects such as size, shape, temperature, or texture by means of receptors in skin, particularly those of the fingertips.
Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information, including the giving and receiving of instructions, assignments, or directions.
Language Ability: Requires the ability to read a variety of electronic and hard-copy documents, reports, and forms such as manuals, student handbook and catalog, various texts, etc. Requires the ability to prepare various documents and reports such as lesson plans, grade/evaluation reports, attendance reports, book orders, budgets, assessment plans, etc., using the proper format, punctuation, spelling and grammar. Requires the ability to communicate with others with poise, voice control, and confidence. Requires the ability to be conversant in the theory, principles, and methods of effective and persuasive speaking, voice and diction, phonetics, and discussion and debate.
Intelligence: Requires the ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems, deal with nonverbal symbolism in its most difficult phases, deal with a variety of abstract and concrete variables, and comprehend the most abstruse classes of concepts.
Attention: Requires the ability to demonstrate good selective, sustained, alternating, and divided attention when interacting with others.
Verbal Aptitude: Requires the ability to record and deliver information, explain procedures, and follow verbal and written instructions.
Numerical Aptitude: Requires the ability to utilize mathematical formulas to add, subtract, multiply, and divide; determine percentages and decimals; determine time and weight; apply algebraic principles; and utilize descriptive statistics.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.
Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately when utilizing a variety of equipment including automated office equipment, instructional equipment, medical equipment, etc.
Manual Dexterity: Requires the ability to handle a variety of items including office equipment, medical equipment, control knobs, switches, etc. Must have high levels of eye/hand/foot coordination.
Visual Acuity: Requires the ability to have close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, expansive reading, visual inspection involving small defects, small parts and/or operation of equipment, using measurement devices, etc.
Color Discrimination: Requires the ability to differentiate colors and shades of color.
Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under high stress when confronted with an emergency.
Physical Communication: Requires the ability to talk and hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear).
See Minimum Qualifications
The Administrative Assistant I is responsible for providing administrative and clerical support to the health sciences division. Reports to the Dean of Health Sciences.
Performs various administrative/clerical duties in support of the emergency medical science and occupational therapy assistant faculty; assists other program faculty as needed.
Performs word processing duties including, but not limited to, the composition and typing of routine correspondences, coping/scanning documents, compilation of statistical and budget-related reports, preparation of student handbooks, creation of forms/templates, preparation of teaching and classroom materials, etc.
Schedules appointments; schedules and coordinates logistical arrangements for meetings; assists in organizing special events.
Prepares meeting agendas and records and distributes meeting minutes.
Sorts and distributes mail as necessary.
Maintains and organizes files; ensures files are appropriately archived or destroyed as needed.
Answers telephone calls and provides information to callers, takes messages, or routes call to appropriate individual; places outgoing calls.
Assists with travel arrangements; prepares and distributes travel petitions and reimbursement documentation.
Greets visitors, ascertains nature of business, and provides assistance as needed or directs visitors appropriately.
Prepares and distributes adjunct faculty contracts.
Keeps all sensitive information protected and strictly confidential; maintains confidentiality in accordance with college, FERPA, and HIPAA requirements.
Provides program information to current and prospective students, parents, college offices, and external agencies.
Maintains an inventory of office equipment and supplies and ensures all equipment is maintained and serviced properly.
Operates and maintains a variety of standard office equipment including computer, copier, fax machine, scanner, calculator, telephone, etc.
Assists with the development, revision, and availability of program marketing materials.
Assists with health sciences admissions and registration as needed.
Assists with purchasing as needed; reconciles P-card charges.
Participates in division and institutional meetings, committees, and other announced activities.
Attends in-service training and other professional development opportunities, including attendance at off-campus activities, as feasible, to upgrade skills to meet new technological demands and other developments in the administrative field.
Attends the workplace regularly, reports to work punctually, and follows a work schedule that meets the needs of the division and college.
Completes duties and responsibilities in compliance with college standards, policies, and procedures.
Assumes other necessary responsibilities and performs additional tasks as assigned in meeting the needs of the program(s), division, and college.
Upholds the principles of professionalism and displays a professional image and good character at all times.
Normal Working Hours: A minimum of a 40-hour work week is required as determined with the supervisor to allow the employee to fulfill the essential job functions, which may include occasional evening and/or weekend hours.