Administrative Assistant I, Registrar Office (Perm Part-Time)

Administrative Assistant I, Registrar Office (Perm Part-Time)


Martin Community College
1161 Kehukee Park Road
Williamston, NC 27892
Phone: 252-792-1521

Job Location

Williamston, NC


$14,517 - $18,146


Vacation & Sick

Job Category

  • Clerical

Application Period

Opens: Thursday, November 29, 2018
Closes: Monday, December 31, 2018

Target Start Date

Monday, January 7, 2019

Expected Work Hours

20 hours; Wednesday 1230-430, Thursday & Friday 8-430

Reports to


Employment Type

Perm Part Time

Minimum Qualifications

  • Associates degree in Business or related field
  • 1-3 years’ experience providing administrative support in an office environment
  • Strong customer service skills
  • Experience with Microsoft Office Suite

Preferred Qualifications

  • Experience with Datatel/Ellucian
  • Experience working in an educational setting

Position Description

Position Summary

Under direct supervision, the Administrative Assistant I provides administrative support for the Registrar’s Office.

Essential Duties and Responsibilities

  • Prepares and sends transcripts /placement test scores to schools, colleges and other institutions as requested
  • Processes administrative and student withdrawals
  • Add/end restrictions in Datatel regarding required material under CRI and PERC
  • Research student profile if Advisor has problems registering students; assist with adding/dropping students from courses; process registration forms; print schedules as needed
  • Update student information from DPI/multiple measure report
  • Process transcript requests and research microfilm when necessary for archived transcripts
  • Process information for change of major/double majors
  • Process student information for those who have completed FERPA forms
  • Receive transcripts via mail, email and CFNC; research credits/determine if equivalent to MCC; enter transferable courses into Datatel; prepare correspondence to students; receive placement test scores and verify on student profile
  • Prepares notebooks for each semester for registration, withdrawal, placement tests, forms, etc
  • Answering phones, directs calls, greets students, faculty, staff and general public

Other Important Duties

  • Process department mail
  • Update bulletin boards/monthly calendars
  • Assists with entering grades at semester end
  • Assists with graduation/commencement procedures such as entering graduation information into Datatel, ordering and distributing cap and gown packets, preparing degrees and diplomas

Knowledge, Skills and Abilities

  • Skills in keyboarding, filing, basic mathematics and computer operations
  • Experience using Microsoft Office Suite
  • Good oral and written communication skills
  • Excellent customer service skills
  • Ability to handle confidential material

How to Apply

To be considered for a position, applicants must submit a completed North Carolina State Government Application for Employment (PD-107), resume, contact information of three (3) professional references, a copy of all college transcript(s), and a letter of interest that includes desired salary. Send your completed packet to the following address:

Personnel, Martin Community College, 1161 Kehukee Park Road, Williamston, NC 27892 OR email to

Job Post Contact

Office of Human Resources

1161 Kehukee Park Road

Williamston, NC 27892