Administrative Assistant I, VISIONS Program
Employer
Job Location
Winterville, NC
Salary/Grade
Benefits
Job Category
- Clerical
Application Period
Closes: Sunday, August 18, 2019
Target Start Date
Expected Work Hours
Reports to
Employment Type
Minimum Qualifications
Associate of Applied Science degree required. One to two years of administrative/clerical experience. Expertise in MS Office Excel and the ability to independently support, troubleshoot, and maintain computer equipment. Colleague/Datatel [Ellucian] experience preferred.
Physical Requirements: Must be physically able to operate a variety of automated office machines including copier, computer, etc. Must be physically able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Position involves mostly sedentary work which requires sitting most of the time, but may involve walking, standing, or stooping for brief periods of time. Must be able to lift and/or carry weights of approximately twenty pounds.
Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Include the giving of assignments and instructions to assistants. Include the receiving of information and instructions from supervisor.
Language Ability: Requires the ability to read a variety of documents and reports. Requires the ability to prepare and/or type documents and reports such as newsletters, Division objectives, graphics, and general letters of correspondence, etc., using the proper format, punctuation, spelling and grammar. Requires the ability to communicate with co-workers, supervisor, other staff members, students, instructors, etc., with poise, voice control, and confidence.
Intelligence: Has the ability to apply rational systems such as computer operations, secretarial science, human relations, etc., in order to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
Verbal Aptitude: Requires the ability to record and deliver information and to follow verbal and written instructions.
Numerical Aptitude: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages and decimals; and determine time and weight.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.
Motor Coordination: Requires the ability to coordinate hands and eyes in utilizing automated office equipment.
Manual Dexterity: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have moderate levels of eye/hand/foot coordination.
Color Discrimination: Does not require the ability to differentiate colors and shades of color.
Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under minimal stress when confronted with an emergency.
Physical Communication: Requires the ability to talk and/or hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear.)
Preferred Qualifications
See Minimum Qualifications
Position Description
Under general supervision, performs a variety of clerical and secretarial duties in support of the Institutional Advancement VISIONS Program. Reports to the VISIONS Director.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this position.
- Maintain supplies for the VISIONS office including office supplies; college forms and publications; and paper from the print shop.
- Sort and distribute mail daily for VISIONS staff.
- General office tasks including answer the department phone and direct calls appropriately, filing, responding to email requests, greeting students, parents and staff as they enter the office, etc.
- Archive all VISIONS Program paperwork by making copies and keeping them filed appropriately.
- Schedule appointments for VISIONS staff.
- Maintain and secure student documentation and records.
- Print and assemble VISIONS mailings or marketing materials.
- Maintain up-to-date hard copies of VISIONS Students' Curriculum Sheets and Student Education Plans.
- Maintain the spreadsheets of VISIONS historical and current data.
- Prepare appropriate materials and/or technology for meetings or seminars related to the VISIONS program.
- Collect time sheets and travel reimbursement forms for the VISIONS department.
- Work effectively with other departments on campus particularly the office of Placement Testing, Financial Aid, Career Services, Counseling, and the Registrar.
- Communicate with Pitt County High School Career Development Coordinators when needed.
- Assist VISIONS staff with events (such as Seminars and Summer Institute) by helping prepare materials such as recruiting materials, notebooks, folders, as well as chaperoning, etc.
- Generate the semester scholarship list for students who have submitted schedules.
- Work during VISIONS seminars and Summer Institute.
- Provide VISIONS students with information about PCC. Respond to questions/inquiries by students and assist same in completing paperwork and a variety of other needs such as:
- Teach students how to navigate the Student Portal and other PCC IT resources.
- Advise students on program requirements based on Program Curriculum Sheets.
- Under advisement from the VISIONS Director provide assistance with course selection/schedules.
- Connect students with financial aid advisors to answer questions about FAFSA and complete paperwork.
- Upon the advisement of the VISIONS Director and Coordinators assist students during registration using Colleague.
- Provide customer service to the public.
- Attend and participate in the fundraising events (sometimes includes weekends and evenings) planned by the Division of Institutional Advancement.
- Participate in professional activities commensurate with position and job functions. Perform other duties as required.