Administrative Assistant I, VP for Administrative Services

Administrative Assistant I, VP for Administrative Services

Employer

Fayetteville Technical Community College
2201 Hull Road
Fayetteville, NC 28303
Phone: 910-678-8400

Salary/Grade

College Pay Scale

Benefits

Yes

Job Category

  • Executive/Administrative/Managerial

Application Period

Opens: Thursday, July 30, 2020
Closes: Monday, August 10, 2020

Target Start Date

Tuesday, September 15, 2020

Expected Work Hours

Full Time

Employment Type

Full-Time

Minimum Qualifications

An Associate degree from an accredited college in business, Office Administration, or a related field; or equivalent, and three years of increasingly responsible experience in administrative support involving advanced knowledge of a variety of software applications, to include Microsoft Office Suite

Preferred Qualifications

None

Position Description

Announcement Summary

Fayetteville Technical Community College is seeking qualified applicants for this full-time position. Qualified candidates will possess excellent computer skills, demonstrate evidence of a career that includes flexible work experiences and willingness to change; open-mindedness, fairness and the ability to see multiple perspectives; a willingness to take risks, and willingness to accept responsibility for professional and personal growth.

Duties

Duties may include, but are not limited to, the following:

Research, collect, compile, and prepare a variety of key managerial and financial related reports utilizing word processing and spreadsheet software applications.

Review, research and summarize a variety of managerial-level and fiscal, statistical and administrative data; prepare related reports, schedules and calendars.

Manage office support functions; coordinate and/or supervise the work activities of secretarial and clerical support staff on projects requiring department or function input; review work for accuracy. Normally, direct supervision will be limited to 1 to 4 subordinates in number.

Maintain a daily calendar of meetings for the Vice President.

Responsible for maintaining a key control system within the Office of the Vice President and supported departments.
Screen office and telephone callers; respond to complaints and requests for information on regulations, deadlines, procedures, and precedents relating to responsibilities assigned; receive and route mail including mail addressed to the Vice President.

Analyze requirements for equipment and supplies; initiate paperwork and monitor receipt of items.

Perform office management functions by coordinating, supervising, and/or participating in a variety of office operations; perform special projects and assignments as requested.

Prepare and track invoices and maintain files of billings.

Maintain master files of Official College records, copy and distribute materials to appropriate staff.

Attend meetings, as required, providing information and reports and taking minutes of meetings attended and transcribe, as necessary or requested to do so.

Prepare board meeting agenda and packets for monthly board meetings for the appropriate Vice President.

Design and maintain presentations comprising spreadsheets and charts.

Perform related duties as assigned.

Ability to:

Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.

Understand the organization and operation of the College and of outside agencies as necessary to assume assigned responsibilities.

Establish work priorities and refer work to other appropriate personnel and departments.

Apply basic mathematical and accounting concepts to problem solving.

Write reports and design spreadsheets and slides.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Independently prepare correspondence and memorandums.

Coordinate and/or supervise the work of clerical personnel.

Coordinate meetings and activities involving all areas and functions of the college.

Interpret and apply College policies and procedures.

Work cooperatively with other departments, College officials and outside agencies.

Work independently in the absence of supervision.

How to Apply

For a complete list of vacancies and to apply, please visit our employment website.

 

https://faytechcc.peopleadmin.com/

Job Post Contact

FTCC-Human Resources
910-678-7342