Administrative Assistant II

Administrative Assistant II

Employer

Mitchell Community College
500 West Broad Street
Statesville, NC 28677
Phone: 704-878-3200

Job Location

Statesville Campus with some work on Mooresville Campus

Salary/Grade

$2267.00 - $3400.00 month

Benefits

Full Time Benefits

Job Category

  • Clerical

Application Period

Opens: Wednesday, July 7, 2021
Closes: Friday, August 6, 2021

Target Start Date

Monday, September 13, 2021

Expected Work Hours

37.50 hours week

Employment Type

Full Time

Minimum Qualifications

Qualifications/Requirements:

Associate Degree or a combination of experience and education sufficient to perform the job duties. The candidate must demonstrate the following abilities: effectively communicate both orally and in writing; be capable of prioritizing in order to complete work in a timely manner; work without direct supervision; successfully use computer software skills and Internet research abilities; strong customer service skills and telephone skills are required; type a minimum of 50 words per minute.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. A valid Driver License is required. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Preferred Qualifications

Qualifications/Requirements:

Associate Degree or a combination of experience and education sufficient to perform the job duties. The candidate must demonstrate the following abilities: effectively communicate both orally and in writing; be capable of prioritizing in order to complete work in a timely manner; work without direct supervision; successfully use computer software skills and Internet research abilities; strong customer service skills and telephone skills are required; type a minimum of 50 words per minute.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. A valid Driver License is required. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Position Description

Performs administrative and office support activities with minimum supervision. Is responsible for the daily operation of a professional office. Extensive computer and software skills are required, as well as research abilities. Requires strong written and oral communication skills. Establishes and maintains effective working relationships with faculty, staff, students, and the community.

Essential Duties and Responsibilities:
1. Essential duties and responsibilities:

Customer service in all manners (person, phone, and computer)
Assist with creating Faculty Credential forms
Assist with creating appointments and meeting schedules
Compose and edit documents
Serve as key operator for copiers
Manage equipment and supplies
Record, and disseminate meeting minutes
Assist with changes in classroom assignments
Maintain accurate division and employee records
Maintain office equipment
Maintain and order instructional and office supplies and materials
Provide adjunct instructors with campus updates and news
Create and disseminate comprehensive adjunct instructor schedule and contact information for various campuses, offices, program coordinators, and the Dean
Distribute mail
Proctor Exams
Support all Academic Deans and Directors
Support Library and MIND Center staff
Update software and computers as needed
Assist with College events
Other duties as assigned

2. Administer budget and financial procedures

Manage various aspects of the budget
Train faculty regarding state budget procedures
Complete supply and equipment orders
Maintain supply inventory
Assist faculty with travel procedures/paperwork and submit in a timely manner

3. Provide administrative and clerical support for full-time faculty
1. Order supplies, furniture and equipment
2. Train faculty on copier and other office equipment
3. Assist in training faculty on the use of software applications
4. Create faculty mailboxes
5. Ensure proper documentation is received by HR in a timely manner for new hires
(Full Time and Adjunct)
6. Assist with evaluations of students, faculty, courses, etc.

4. Provide administrative and clerical support for adjunct faculty

Complete new hire forms in a timely manner
Assist Coordinators with completing check out paperwork for non-returning instructors in a timely manner
Assist with orientation
Complete contracts (faculty, or facility)
Assist with onboarding faculty in a timely manner

5. Maintain academic records

Archive course syllabi

6. Other duties

Participate in professional development
Flexible work schedule including working a minimum of one (1) late evening per week.

Job Post Contact

Christina Sharkey, Human Resources Assistant

Mitchell Community College

500 W. Broad Street, Statesville, NC 28677

(704)978-1371 office

(704)978-3117 fax