Administrative Assistant II-Applied Sciences and Engineering Technology
Employer
Isothermal Community College
286 ICC Loop Road
Spindale, NC 28160
Phone: 828-286-3636
Job Location
Spindale, NC
Salary/Grade
Commensurate with experience
Benefits
Full Time Benefits
Job Category
- Clerical
Application Period
Opens: Wednesday, July 15, 2020
Closes: Monday, August 10, 2020
Closes: Monday, August 10, 2020
Target Start Date
Monday, August 17, 2020
Expected Work Hours
37.5 hour work week
Reports to
Dean of Applied Sciences and Engineering Technology
Employment Type
Full Time
Minimum Qualifications
- Associate Degree, required
Preferred Qualifications
Experience with computers, record keeping and dealing with people, preferred
Position Description
In support of the overall Learning College, the Applied Sciences and Engineering Technology Administrative Assistant II provides assistance to the dean, as well as to faculty, students and the community.
Essential Responsibilities
- Greet customers, ascertain nature of business, assist if possible or direct students or visitors to appropriate person(s)
- Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls
- Obtain pricing information, submit e-requisitions, and process material and supply and equipment orders; receive incoming orders and check for accuracy and completeness
- Prepare and monitor contracts for adjunct faculty and part-time staff for assigned areas
- Assist Dean with semester schedules and ensuring accuracy prior to printing
- Maintain and update all scheduling of classes in Colleague and monitor for accuracy
- Schedule all room assignments for division
- Assist with student registration and be available for announce periods
- Monitor the waiting list for the division classes each semester
- Responsible for all supply and equipment inventory records, including processing surplus and transfer cards
- Maintain personnel files for the division
- Perform routine office work including but, not limited to, routing incoming and outgoing mail, preparing documents, filing correspondence and records, and schedule appointments
- Composes routine correspondence
- Assist dean and faculty with assessment reports and data, including program review
- Take notes and prepare minutes for division meetings and other committees and teams as assigned
- Make arrangements and process appropriate paperwork for division travel
- Electronically submit curriculum revisions to Curriculum Committee
- Make copies of correspondence or other printed matter using and maintaining copying machines.
- Other duties as assigned
Skills and Abilities
- Develop an understanding and appreciation of the mission, history, current programs, services and goals of Isothermal Community College
- Logical thinking and personal judgment to perform a variety of office tasks that require organizational skills and knowledge
- Excellent Customer service skills
- Ability to establish good rapport and communicate effectively with students, faculty, staff and the public
- Ability to maintain confidential and sensitive information
- Strong organizational and time management skills
- Ability to cope with a constantly changing environment
- Attention to detail and the ability to follow through on all tasks/projects
- Effective verbal and written communication skills
- Ability to analyze data, and accurately record information in accordance with procedures
- Ability to be a team player and work autonomously
- Ability to carry out responsibilities and duties in a professional manner
- Strong computer skills (word, excel, keyboarding, etc.)
How to Apply
Please visit our website at https://isothermal.peopleadmin.com to complete an online application packet.
Job Post Contact
Charity Allen