Administrative Assistant II-Applied Sciences and Engineering Technology

Administrative Assistant II-Applied Sciences and Engineering Technology

Employer

Isothermal Community College
286 ICC Loop Road
Spindale, NC 28160
Phone: 828-286-3636

Job Location

Spindale, NC

Salary/Grade

Commensurate with experience

Benefits

Full Time Benefits

Job Category

  • Clerical

Application Period

Opens: Wednesday, July 15, 2020
Closes: Monday, August 10, 2020

Target Start Date

Monday, August 17, 2020

Expected Work Hours

37.5 hour work week

Reports to

Dean of Applied Sciences and Engineering Technology

Employment Type

Full Time

Minimum Qualifications

  1. Associate Degree, required

Preferred Qualifications

Experience with computers, record keeping and dealing with people, preferred

Position Description

In support of the overall Learning College, the Applied Sciences and Engineering Technology Administrative Assistant II provides assistance to the dean, as well as to faculty, students and the community.

 

Essential Responsibilities

  1. Greet customers, ascertain nature of business, assist if possible or direct students or visitors to appropriate person(s)
  2. Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls
  3. Obtain pricing information, submit e-requisitions, and process material and supply and equipment orders; receive incoming orders and check for accuracy and completeness
  4. Prepare and monitor contracts for adjunct faculty and part-time staff for assigned areas
  5. Assist Dean with semester schedules and ensuring accuracy prior to printing
  6. Maintain and update all scheduling of classes in Colleague and monitor for accuracy
  7. Schedule all room assignments for division
  8. Assist with student registration and be available for announce periods
  9. Monitor the waiting list for the division classes each semester
  10. Responsible for all supply and equipment inventory records, including processing surplus and transfer cards
  11. Maintain personnel files for the division
  12. Perform routine office work including but, not limited to, routing incoming and outgoing mail, preparing documents, filing correspondence and records, and schedule appointments
  13. Composes routine correspondence
  14. Assist dean and faculty with assessment reports and data, including program review
  15. Take notes and prepare minutes for division meetings and other committees and teams as assigned
  16. Make arrangements and process appropriate paperwork for division travel
  17. Electronically submit curriculum revisions to Curriculum Committee
  18. Make copies of correspondence or other printed matter using and maintaining copying machines.
  19. Other duties as assigned

 

 

Skills and Abilities

  1. Develop an understanding and appreciation of the mission, history, current programs, services and goals of Isothermal Community College
  2. Logical thinking and personal judgment to perform a variety of office tasks that require organizational skills and knowledge
  3. Excellent Customer service skills
  4. Ability to establish good rapport and communicate effectively with students, faculty, staff and the public
  5. Ability to maintain confidential and sensitive information
  6. Strong organizational and time management skills
  7. Ability to cope with a constantly changing environment
  8. Attention to detail and the ability to follow through on all tasks/projects
  9. Effective verbal and written communication skills
  10. Ability to analyze data, and accurately record information in accordance with procedures
  11. Ability to be a team player and work autonomously
  12. Ability to carry out responsibilities and duties in a professional manner
  13. Strong computer skills (word, excel, keyboarding, etc.)

How to Apply

Please visit our website at https://isothermal.peopleadmin.com to complete an online application packet.

Job Post Contact

Tanya Jones