Closes: Sunday, November 17, 2019
Target Start Date
Expected Work Hours
Associate degree in secretarial science, administrative office technology, or a related field and three to five years of secretarial experience; or any equivalent combination of education and experience which provides the required skills, knowledge, and abilities. Must have good public relations skills and must be able to type at the corrected rate of sixty words per minute.
Physical Requirements: Must be physically able to operate a variety of automated office machines including copier, computer, typewriter, etc. Must be physically able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Position involves mostly sedentary work which requires sitting most of the time, but may involve walking, standing, or stooping for brief periods of time. Must be able to lift and/or carry weights of approximately twenty pounds.
Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes the giving of instructions to students, the general public, etc. Includes the receiving of information and instructions from supervisor.
Language Ability: Requires the ability to read a variety of documents and reports. Requires the ability to prepare and/or type documents and reports such as requisitions, applications, various forms, and general letters of correspondence, etc., using the proper format, punctuation, spelling and grammar. Requires the ability to communicate with co-workers, supervisor, other College personnel, students, and the general public, etc. with poise, voice control, and confidence.
Intelligence: Has the ability to apply rational systems such as computer operations, secretarial science, office technology, etc., in order to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
Verbal Aptitude: Requires the ability to record and deliver information and to follow verbal and written instructions.
Numerical Aptitude: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages and decimals; and determine time and weight.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.
Motor Coordination: Requires the ability to coordinate hands and eyes in utilizing automated office equipment.
Manual Dexterity: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have moderate levels of eye/hand/foot coordination.
Color Discrimination: Requires the ability to differentiate colors and shades of color.
Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under minimal stress when confronted with an emergency.
Physical Communication: Requires the ability to talk and/or hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear).
See Minimum Qualifications
Under general supervision, provides administrative, secretarial, and clerical support to the Assistant Vice President of Information Technology & Services.
Maintains departmental records, documentation and purchasing and accounting information; notifies members of the department of required activities and deadlines.
Serves as the first point of contact for the office , schedules appointments, meeting rooms and responds to inquiries and/or directs individuals to the appropriate individuals as appropriate; answers the telephone and handles calls, takes messages, or directs calls as appropriate.
Schedules appointments, coordinates travel plans, and maintains the calendar for the Assistant Vice President of Information Technology and Services.
Enters data into computer systems and extracts statistical documents, reports, memorandums, letters, and other documents needed. Composes general letters of correspondence. Sorts and distributes mail. Types requisitions, P-card reconciliations, and other documents in support of the AVP and the OITS Department .
Files or routes correspondence and related printed material both within the OITS Department and throughout the College.
Performs a variety of general duties related to administrative tasks of the OITS Department and provides backup support for the Vice President of Administrative Services as needed.
Performs other duties as required.