Administrative Assistant III, Human Resources
Employer
Job Location
Main Campus, Winterville, NC 28590
Salary/Grade
Benefits
Job Category
- Clerical
Application Period
Closes: Sunday, June 12, 2022
Target Start Date
Expected Work Hours
Reports to
Employment Type
Minimum Qualifications
Applicants should possess a Bachelor degree in Business or a related field, a minimum of three years administrative support or experience as an executive assistant, problem solving ability, and intermediate Microsoft Office experience. Preferred qualifications include experience in accounting, payroll, or finance, two years’ experience in human resources, and experience in a community college or higher education setting.
Preferred Qualifications
Knowledge of Job: Has thorough knowledge of performance of the duties of Human Resources. General knowledge of state and federal employment laws and practices, including but not limited to FMLA, ADA, EEO, FLSA, North Carolina Workers Comp, and OSHA reporting and compliance. Experience in the administration of compensation programs. Experience in training, training development, and delivery.
Physical Requirements: Must be physically able to operate a variety of machinery and equipment including common office machines, such as computers, typewriters, copiers, facsimile machines, etc. Must be able to exert up to 10 pounds of force occasionally, and/or up to 5 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work. Light Work usually requires walking or standing to a significant degree. However, if the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar or divergent from obvious standards) of data, people or things.
Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving instructions, assignments or directions to subordinates or assistants, and receiving instructions, assignments or directions from superiors.
Language Ability: Requires the ability to read a variety of reports, letters and memos, etc. Requires the ability to prepare correspondence, reports, forms, budgets, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak before groups of people with poise, voice control and confidence.
Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; and to deal with several abstract and concrete variables.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of technical or professional languages including insurance, personnel and governmental terminology.
Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract; multiply and divide; to utilize decimals and percentages; and to utilize descriptive statistics.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.
Motor Coordination: Requires the ability coordinate hands and eyes rapidly and accurately in using office equipment.
Manual Dexterity: Requires the ability to handle a variety of items such as office equipment. Must have minimal levels of eye/hand/foot coordination.
Color Discrimination and Visual Acuity: Requires the ability to differentiate colors and shades of color; requires the visual acuity to determine depth perception, peripheral vision, inspection for small parts; preparing and analyzing written or computer data, etc.
Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing work under some level of stress and when confronted with persons acting under stress.
Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear.) Must be able to communicate via a telephone.
Position Description
Provides executive level administrative support, exceptional customer service to employees, students, and visitors, creates and maintains employee files. Reports to the Vice President of Human Resources.
Answering and directing calls to appropriate parties.
Greeting visitors and determining access to appropriate offices.
Opening, sorting, and distributing correspondence, including faxes, and mail. Routing correspondence to appropriate personnel in a timely and efficient manner.
Collect and analyze information to prepare reports.
Record office and Human Resources Committee meetings, and provide minutes.
Maintain inventory and office supplies. Anticipate office needs, evaluate new office products, place department orders.
Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
Maintains the records management system. Prepares and maintains employee files, including scanning documentation to the electronic employee record and filing paper documents in the employee file. Ensures that appropriate credentials are received for all employees. Knowledgeable of records retention rules.
Maintain knowledge by attending professional and technical educational seminars and workshops and review publications.
Data analysis includes proficiency in Microsoft Access, MS Word, Excel, and Outlook.
Monitor finances and departmental budget usage.
Manage compliance training for all employees.
Prepare responses to memos, letters, or correspondence.
Manages the employee appreciation and recognition event, service award program, and employee excellence awards. Prepares documents associated with award requests from the NC Governor, report of retirees receiving resolutions and Cardinal or Long Leaf Award.
Interacts with customers when appropriate and problem solve. Documents complaints and develop an appropriate course of action. Report problems to appropriate associates.
Schedules employee exit interviews.
Maintains state retiree and military veteran address logs.
Maintains emergency contact tracking for employees.
Performs other related duties as required.