Central Piedmont in search of an Administrative Assistant III for the College and Career Readiness department on the Central Campus. 

Anticipated Hiring Date: June 1, 2023

Work Schedule: Monday - Friday

Work Hours: 40 hours

General Function

Performs a variety of moderately complex administrative and secretarial tasks which may include responding to phone and in person inquiries, typing, monitoring budget, entering information into computer, maintaining calendar, making travel arrangements and scheduling appointments to assist the head of a major administrative unit.  

Characteristic Duties and Responsibilities

1.  Provides detailed information requiring interpretation of guidelines regarding department's programs and policies; responds to inquiries by phone or in person; researches and resolves problems and complaints.

2.  Assists in budget process; informs the dean or AVP regarding budget status; prepares and maintains accurate and up-to-date budget records; assists in compiling information for Department's budget request.

3.  Oversees student employees; establishes schedule and assigns tasks; monitors and review performance.

4.  Reviews and processes P-Cards, requisitions orders and invoices; ensures that content is accurate and conforms to current policy.

5.  Maintains discretion and confidentiality in all work and interactions.

6.  Assists with special events and provides clerical support for committees, special projects, and task forces. 

7.  Provides leadership to other clerical employees; serves as informational resource to staff.

8.  Reviews and responds to in-coming correspondence; types and proofs correspondence, reports, and exams; assists in preparing comprehensive reports.

9.  Processes timesheets, invoices, forms and information; enters information into computer system.

10.  Monitors activity of department to ensure all forms and reports are completed by deadline; assists in completing forms and reports.

11. Performs various administrative tasks including maintaining calendar, scheduling appointments, making travel arrangements and preparing authorization for reimbursement, and arranging meetings.

12. Other duties as assigned.
 

Knowledge, Skills, Abilities and Characteristics

* Knowledge of budgets
* Knowledge of computer and office applications
* Writing and proofreading skills
* Research skills
* Ability to work with the public and individuals from diverse backgrounds

MINIMUM QUALIFICATIONS

High School diploma or GED and completion of a minimum of one course beyond high school related to office or administrative support skills, advanced Microsoft Office skills to include word processing, spreadsheets, databases, graphics, web page development and;

3 years of experience in an office environment. working in an administrative support role.  Assessment for the appropriate level of Microsoft Office skills will be required.

Preferred Qualifications

None

REQUIRED DOCUMENTS

1. A completed Central Piedmont application must be completed on-line. During the on-line application process, applicants will be prompted to upload or build a cover letter and resume.
2. College transcripts (if required for the position) must be attached on-line in the "additional documents" section of the application process.
3. Applicants that do not have an electronic copy of their transcripts, or find the electronic copy is rejected on-line due to the file size, may fax their transcripts to (704) 330-6066 for attachment to the on-line application.
4. All applications must be received in the Human Resources office by 11:59 p.m. on the closing date posted to be guaranteed for consideration. Applications of qualified candidates received after this date may be considered at the discretion of the hiring manager.

 CONDITIONS OF EMPLOYMENT

Salary for this position is $41,600 - $49,552. Pay grade for this position is I. Initial placement for new employees is customarily at entry level through 25% percentile. Contract type is Classified. Ability to work a flexible schedule, which may include off-shift hours, evening and weekend assignments may be required of any position. All positions are subject to budget approval. Central Piedmont offers an excellent benefits package to full-time employees including Health, Dental, Vision, Retirement, Life Insurance, Flexible Spending Accounts, Education Benefits, Disability and more.

 ABOUT Central Piedmont

Central Piedmont Community College is Mecklenburg County’s resource for academic excellence and cultural enrichment. Central Piedmont is in close proximity to the Queen City’s robust public transportation system, professional sports arenas, and a number of premiere restaurant and shopping outlets that attract visitors from Mecklenburg County and beyond. Today, close to 40,000 students call Central Piedmont home. With eight locations, it is one of the largest community colleges in the Carolinas and serves people of all ages who seek a real-world, affordable, hands-on education that will transform their lives and strengthen the economic, social, and cultural environment of Mecklenburg County.

 Notice of Nondiscrimination
As a recipient of federal funds, Central Piedmont is required to comply with Title IX of the Higher Education Amendments of 1972, 20 U.S.C. § 1681 et seq. (“Title IX”), which prohibits discrimination on the basis of sex in educational programs or activities. Central Piedmont Community College does not discriminate on the basis of sex in its educational programs or activities, including in the context of admission or employment.