The Administrative Assistant will provide support for the Basic Law Enforcement Training (BLET) and Law Enforcement Inservice Programs. The individual is responsible for providing daily office support which requires computer work, filing, attention to detail, and professional customer service skills. The individual will also support the team with technology and communication efforts. This position reports to the BLET Director and Law Enforcement Training Coordinator.

ESSENTIAL JOB FUNCTIONS:

• Provide administrative support for the BLET Director/Law Enforcement Training Coordinator and the Qualified Assistants.
• Prepare reports, mail, data and other documents as necessary.
• Serve as a point of contact for general inquiries concerning the BLET and Law Enforcement Inservice programs.
• Ensure confidentiality in all matters.

OTHER JOB DUTIES:

• Utilize written and oral communications skills when completing job functions.
• Maintain strong organizational skills and be timely.
• Effectively communicate with the faculty, staff, and students.

• Provide clerical support for the Basic Law Enforcement Training program to include the following responsibilities:

• Prepare and mail pre- and post-delivery reports for commission mandated courses
• Prepare completions for SCC and send to registrar
• Schedule/Attend/Complete minutes for Advisory Meetings
• File instructor/student files ensuring commission mandated documents are present (this will be checked by School Director and BLET QA)
• Review/proof various documents prior to dissemination
• Prepare name cards for students
• Prepare certificates for students as needed
• Update/add information in Colleague as needed
• Prepare BLET packets for mailing
• Create a list of BLET prospective students
• Communicate effectively with students and potential students, instructors, and staff in professional manner in all modes of communication
• Work with School Director to complete necessary tasks as they arise
• Scan current/previous class documents for electronic storage

• Perform other duties as assigned.

JOB TRAINING:

Required Position Training to be completed in the first year of hire:

• Ellucian/Colleague
• Zoom
• School Dude

Suggested Training:

• Microsoft Office
• Google Docs