Performs administrative and office support activities with minimum supervision.  Is responsible for the daily operation of a professional office.  Extensive computer and software skills are required, as well as research abilities.  Requires strong written and oral communication skills. Establishes and maintains effective working relationships with faculty, staff, students, and the community.

  Essential duties and responsibilities:
1.

1. Customer service in all manners (person, phone, and computer)
2. Assist with creating Faculty Credential forms
3. Assist with creating appointments and meeting schedules
4. Compose and edit documents
5. Serve as key operator for copiers
6. Manage equipment and supplies
7. Record, and disseminate meeting minutes
8. Assist with changes in classroom assignments
9. Maintain accurate division and employee records
10. Maintain office equipment
11. Maintain and order instructional and office supplies and materials
12. Provide adjunct instructors with campus updates and new
13. Create and disseminate comprehensive adjunct instructor schedule and contact information for various campuses, offices, program coordinators, and the Executive Director
14. Distribute mail
15. Proctor Exams
16. Support all Executive Director, Academic Deans, and Directors
17. Support Library and MIND Center staff
18. Update software and computers as needed
19. Assist with College events
20. Other duties as assigned

2.         Administer budget and financial procedures

1. Manage various aspects of the budget
2. Train faculty regarding state budget procedures
3. Complete supply and equipment orders
4. Maintain supply inventory
5. Assist faculty with travel procedures/paperwork and submit in a timely manner

3.         Provide administrative and clerical support for full-time faculty

1. Order supplies, furniture, and equipment
2. Train faculty on copier and other office equipment
3. Assist in training faculty on the use of software applications
4. Create faculty mailboxes
5. Ensure proper documentation is received by HR in a timely manner for new hires (Full Time and Adjunct)
6. Assist with evaluations of students, faculty, courses, etc.

4.         Provide administrative and clerical support for adjunct faculty

1. Complete new hire forms in a timely manner
2. Assist Coordinators with completing check out paperwork for non-returning instructors in a timely manner
3. Assist with orientation
4. Complete contracts (faculty, or facility)
5. Assist with onboarding faculty in a timely manner

5.         Maintain academic records

1. Archive course syllabi

6.         Other duties

1. Participate in professional development