Administrative Assistant - Student Records

Administrative Assistant - Student Records


Craven Community College
800 College Court
New Bern, NC 28562
Phone: 252-638-7200

Job Location

New Bern, NC


hiring range $25,500.-$28,000.


comprehensive FT benefit package

Job Category

  • Clerical

Application Period

Opens: Wednesday, July 29, 2020
Closes: Friday, August 7, 2020

Target Start Date

Saturday, August 15, 2020

Expected Work Hours

M-Th 8am-5:30pm, F 8am-2:30pm

Reports to

Director of Admissions & Student Records

Employment Type


Minimum Qualifications

High school diploma or equivalent.

Two (2) years' experience in an office environment.

Preferred Qualifications

Associate's degree from a regionally accredited institution of higher learning.

Position Description

Administrative Assistant - Student Records

SALARY:$25,500.00 - $28,000.00 AnnuallyDIVISION:StudentsDEPARTMENT:Student ServicesOPENING DATE:07/29/20CLOSING DATE:08/07/20 05:00 PMOCCUPATIONAL SUMMARY:
The Administrative Assistant is responsible for providing clerical, administrative and project support to the Student Records Office This position maintains current general knowledge of appropriate college and departmental policies, processes and procedures in an effort to ensure efficiency and integrity of the department. Serves as a point of operational and administrative contact for students on a variety of confidential matters. Participates in the coordination, control and completion of special projects.ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Performs a wide variety of responsible clerical, technical, administrative and office support duties in support of student records and registration
  • Provides excellent customer service and assistance to internal and external customers through walk-in, telephone and email
  • Assists with curriculum management and Programs of Study maintenance
  • Creates and manages curriculum course sections
  • Evaluates student transcripts for transfer credits
  • Maintains imaging and scanning of records for the department
  • Completes requisition requests to order supplies; monitors and conducts inventories pertaining to equipment and supplies
  • May research, compile and analyze data for special projects and reports
  • Performs other job-related duties and projects as assigned in support of the College’s mission, core values and goals

High school diploma or equivalent.

Two (2) years' experience in an office environment.

Associate's degree from a regionally accredited institution of higher learning.KNOWLEDGE, SKILLS AND ABILITIES:Knowledge

  • Intermediate knowledge of clerical processes and procedures and standard office procedures; practices and equipment
  • Intermediate knowledge of business letter writing and report preparation
  • Intermediate knowledge of record control and statistical record keeping


  • Intermediate computer skills and technical proficiency in Microsoft Office applications
  • Effective verbal, listening and written communications skills
  • Attention to detail and high level of accuracy
  • Very effective planning, coordination and organizational skills to meet work deadlines


  • Ability to record, compile, analyze and summarize data
  • Ability to handle confidential information with absolute discretion
  • Ability to learn and perform basic student services information systems data entry and database maintenance
  • Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforces, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels


800 College Court
New Bern, NC 28562

Job Post Contact

Craven Community College